Administrative Assistant Ii
CurrentResponsible for a variety of sensitive and confidential office administrative and secretarial support functions for the City Manager and Assistant City Managers of the City of Norfolk. Provide direct administrative support to two Assistant City Manager such as scheduling meetings, maintaining calendars, overseeing the planning and organizations of their boards and committees. Efficiently drafts and/or types materials, memoranda, correspondence, reports, agreements, presentations, overheads, manuals, forms and other documents often of a highly sensitive and confidential nature; proofreads and checks typed and other materials for accuracy, completeness and compliance with the City of Norfolk standards, policies and procedures; ensures materials, reports and documents for signature are accurate and complete.Receive and screen visitors and telephone calls, provide information and handlie issues that require sensitivity and the use of sound independent judgment; conduct research, respond to requests for information and complaints from officials, customers and the public; refer certain issues to appropriate staff or takes or recommends action to resolve the issue; reviews, determines the priority of and routes assigned incoming correspondence.Acts as liaison in coordinating matters between the City Manager's Office and department heads and managers; follows up to ensure that needed action is taken.Participate in general personnel administration; schedule interviews, contacts candidates and interview panel members; schedule interview appointments; assembles interview packets; assists manager in developing and administer testing of candidates
