Tonya Belser Email and Phone Number

Supports the Vice President, Chief Strategy OfficerAchievements:• Responsible for onboarding new hires and orientation preparation.• Collaborate closely with EVPs, VPs, and Board Members to organize high-level meetings.• Compose and distribute board meeting notes.• Provide guidance on benefits (FMLA, vacation and 401k plans) as well as clarification on policies within the employee handbook.• Communicates (verbal and written) effectively and appropriately. Uses good judgment as to what to communicate to whom as well as the best method to get the communication purpose accomplished.• Responsible for interviewing talent for the department and providing recommendations to executives of qualified candidates.• Provide 360 feedback at year-end for both Executive Assistants and Administrative Coordinators.• Meet work deadlines as assigned and escalate priority issues as needed.• Promptly responds to written and verbal requests, assigning appropriate priorities and escalating matters as needed to Vice President Chief Strategy Officer.• Created and implemented department’s Hurricane / Emergency protocol.• Serve as a liaison between departments on high priority projects such as proactively coordinating with stakeholders to gain knowledge of resources needed for new facilities.• Assist Vice President Chief Strategy Officer with projects (Collaborated with Direct Reports to gather key initiatives that must be distributed to stakeholders for their input.• Approve department weekly timecards. Document department paid time off (PTO) and short-term disability (STD).• Nominated in 2020 for Moffitt Cancer Center Award of Excellence

Accurately and timely maintains attorneys and court calendars, assemble exhibits for trials and hearings. Schedule witnesses and court reporters for depositions, arrange for service of subpoenas, coordinate travel arrangements and schedule conferences. Independently identifies need for and prepares in final form legal documents, correspondence and other related materials. Timely and accurately verifies citations and statutory references. Prepares repetitive/routine legal documents independently in accordance with established guidelines to ensure they are properly formatted and thoroughly proofread. Assist co-workers, foster teamwork and customer service approach to doing business.

Provided support for 4 Commercial Real Estate Brokers. Preparing Revenue Transmittal Documentation after a Sale or Lease of Agreements has been fully executed. Reconcile all expenses brokers incur utilizing Peoplesoft Finance. Organize Monthly Activity Reports for clients by compiling all activities: calls, listing inquiries, tours and brochure mailings, etc. that occurred during the month for each property listing. Design marketing material for the client’s property. Transcribe all correspondence including letters, legal documents, Listing Agreements, Schedule of Commissions and Sale Contracts. Coordinate tours with other brokerage firms. Cover front desk: greeting clients, and routing calls to the appropriate brokerage team for assistance. Organize Luncheons, Meet and Greets and other events.

Service Administrative SpecialistProvided support for a team of 6 members in Tampa that serviced contracts for Tampa General Hospital, Hillsborough County Schools and Raymond James Stadium. Supported a team of 4 members in South Florida that serviced Broward County Schools and American Airline Arena.Sales Coordinator Coordinated the Employee Appreciation Weekend at Sanibel Island Resort to include responsibilities such as selecting food menu, created invitations, room reservations and activities for 75+ employees and their family members.Administrative Assistant II Managed the wireless communications project for the entire Tampa office. Ordered and maintained inventory for all wireless equipment. Ensured new and current employees were assigned communication equipment to effectively complete their job duties. Replaced damaged/lost and equipment as needed.