Provide administrative support to Vice President of Discovery Research and the Assistant Vice President of Discovery Research Operations & Portfolio Management and department staff. Assist in preparation of documents, presentations and spreadsheets. Responsible for maintaining VP and AVP daily calendars, co-coordinating team meetings, preparation of travel itineraries and processing expense reports. Point person for staff for information regarding company policies and processes. Created and maintain confidential filing system. Triage phone calls for department. Copying, placing supply orders, faxing and various office duties as required.

Provide administrative support to Assistant Vice President of Discovery Research Operations & Portfolio Management and department staff. Assist in preparation of documents, presentations and spreadsheets. Responsible for maintaining AVP daily calendar, co-coordinating team meetings, preparation of travel itineraries and processing expense reports. Point person for staff for information regarding company policies and processes. Created and maintain confidential filing system. Triage phone calls for department as well as providing backup to Executive Administrative Assistant for department. Copying, placing supply orders, faxing and various office duties as required.

Provide administrative support to the President, Chief Financial Officer and office staff. Create presentations, coordinate travel arrangements, create and maintain spreadsheets for equipment tracking. Assist in processing of billing and payroll reports. Assist in processing payroll - bi-monthly process. Coordinate recruiting efforts for technical positions. Coordinate all off site quarterly staff meetings. Act as liaison between clients and managerial staff. Meeting planning, filing, copying, faxing, maintain office cleanliness and other general office duties as well as handling high volume of incoming phone calls from clients and potential clients.

Provided administrative support to Chief Procurement and Client Services Officer, Vice President of Purchasing, Vice President of Patient Services and others as workload allowed. Created presentations, coordinated travel arrangements, coordinator for new printing company, created and maintained spreadsheets, answered phones, arranged meetings, tracked fleet vehicles, managed computer orders, filing, copying, faxing and other general office duties.

Responsible for executive staff support (President and 2 Vice-Presidents) and confidentiality. Solely responsible for day-to-day administration of entire office. Contracted all administrative/building vendors. Scheduled and coordinated various tenant renovations. Liaison for all tenant interaction and resolution. Coordinated and maintained fleet of vehicles. Set up electronic filing system for scanning and electronically attaching office records in appropriate Lotus Notes database. Usually first company representative in customer and vendor interactions.

Responsible for handling project-related issues, releasing network numbers, equipment deliveries to sites. Created and maintained an Access database to track all projects. Communicated with RBS technicians and outside customers on a daily basis.

Responsible for general office duties including incoming phone calls, filing, coordinating offsite events, processing invoices, faxing, Fed-Ex, tracking merchandise, travel reservations, coordinating vehicles, coordinating mobile phones and pagers and creating and maintaining spreadsheets.