Marketing Assistant
Bethesda, Maryland, Us
Serves the primary point of contact for the department on routine items. Regularly interfaces with other colleagues, departments, external customers and outside agencies in a highly professional manner to manage day-to-day operations and potential issues. Handles confidential and non-routine information and explains policies when necessary.Coordinates VP, Marketing calendars and travel, ensuring Outlook is updated appropriately.Coordinates central departmental calendar to ensure all travel is documented and time off request are processed.Manages the VP, Marketing expenses, including payment of corporate card, develops and maintains their filing system and provides general office support including: phone coverage, word processing and proof reading.Ensures Contacts are up to date and all relevant information is posted to Salesforce, Outlook and smartphone devices. Reviews and prepares regular and miscellaneous reports and documents as required, often on short notice.Schedules and organizes complex business activities such as meetings, conferences and departmental events (including coordinating calendars, scheduling conference space, setting up Outlook invite and reminders, and booking webcast appointments).Prepares general correspondence, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.Maintains superior organization of highly confidential business, including: assisting with the review process, supporting the goal process by disseminating and collecting executed copies.Reviews industry trade publications for relevant information.
