Cynthia Tovar, Pmp Email & Phone Number

San Marino, California, United States

Assist with the advancement of ARCS’ mission to “promote registrars and collection specialists, to educate the profession in best practices of registration and collections care” for over 1,300 members.Review organization’s annual budget. Make recommendations for improvements. Vote on committee proposals.Board Liaison to the Member Advocacy Committee. Collaborative accomplishments during my tenure: ARCS Covid-19 response statement; Statement in Support of Paid Internships; Pay What You Can membership model as a response to Covid-19 Impact Member Survey

Los Angeles, Ca

Manage artwork acquisitions program:Liaise with Private Donor clientele and Vendors, collaborating with curators from 15 curatorial departments on acquisitions.Work closely with General Counsel to draft complex art acquisition contracts. Also collaborated with General Counsel on Policy (Unclaimed and Undocumented Property Policy; Collections Management Policy).Collaborate with curators and the Senior Deputy Director when drafting the quarterly Director's Meeting agenda and the quarterly Board of Trustees meeting.Implemented the use of DocuSign for digital contract signing, working with IT and General Counsel.Created the Proposed Acquisition Style Guide and implemented the use of Google Forms and Google Doc to review curators’ writing; both of which streamlined previously labor-intensive copy editing work.Oversee and maintain permanent collection records (14,000+ accession paper files) and database (The Museum System) for 142,000+ artworks.Provide statistics to Development, Communications, the Director’s Office and to the Finance Department for annual internal and external audits for fiscal year asset reporting.Manage permanent collection artwork deinstallations and installations, working in tandem with the lead preparator to formulate a plan in advance and supervise the crew. Utilize Asana project management software to meet deadlines and supervise staff's progress.

Los Angeles

Managed the artwork outgoing loans program; Worked closely with multiple stakeholders including the Senior Deputy Director, General Counsel, curators, conservators, onsite art handlers, crating companies, international shipping agents and other museums in order to move high value artworks domestically and internationally. Budgeted for anticipated loan costs and revenue annually. It was essential to keep each project in line with projected costs and on time, based on exhibition schedules.

Los Angeles

Managed all aspects of permanent collection, in-house and traveling exhibitions, and outgoing loans: loan paperwork, database maintenance, condition reports, crating and shipping, insurance, storage, facility and climate concerns, schedule coordination, mounts and framing, installation supervision, exhibition budget input and tracking, courier arrangements, and collaborated with curators, education and design team. Alongside the Exhibition Designer, supervised museum preparators and on-call temp crew. Successfully migrated collection data from Filemaker to Argus.net and created customized reports.Conducted a 10 year overdue inventory of the collection. Spearheaded the implementation of a Disaster Plan and disaster kit. Negotiated and executed contracts for Skirball's first major traveling exhibitions.

Project Management Professional Certification, Lic. #2983784

Master'S Certificate, Museum Collection Management And Care

Bachelor Of Arts, Anthropology