Executive Assistant to President of Actelion, USA. A Janssen Pharmaceutical Company of Johnson & Johnson • Provide full executive support and project management to President and his Chief of Staff, including managing complex travel and calendar. Act as “barometer” and provide sense of what’s happening within the organization. • Lead for extended Actelion Administrative Team, running regular meetings and trainings. Serves as liaison between Administrative Team and Leadership Team. • Coordinate with extended Executive Administrative Team of Janssen / Johnson & Johnson, scheduling meetings and interactions for President and the Actelion US office. • Proactively manage complex organizational master calendar which serves as central planning tool for Leadership and business leads.• Partner with Chief of Staff on coordination of Actelion Leadership meetings. Coordinate off-site meetings and team-building events, and assistance in managing Office of President’s budget. • Partner with Actelion Community Committee Leads to plan and execute valuable and meaningful events and programs for Actelion US employees.• Partner with Communications in coordination and execution of monthly Actelion Town Hall meetings, Janssen Corporate events and other employee activities. • Provide back-up support for Executive Assistant to Head of Marketing & Head of Sales. • Contributor to scheduling of Road Shows, Key Opinion Leader interactions and National Sales meetings.

Supported the VP and Global Head of the Biologics Drug Substance Quality global network within Genentech / Roche. Co-Lead the South San Francisco PT in SSF Community Team at Genentech.• Provided daily executive support to Head of Biologics Drug Substance Quality (DSQ) and Global Leadership Team. • Co-Lead for PT in SSF Community Team. Lead and influenced peers through employee engagement activities and community relations across the South San Francisco PT organization (~3400 people). Hosted monthly community team meetings for planning and execution of sponsored employee events. • Partnered with DSQ Business Manager on management of Leadership Team workbooks, facilitation of bi-weekly team meetings and quarterly F2F meetings. • Supported recruitment process for Drug Substance Quality Leadership Team.• Partnered with Global Drug Substance Administrative Support to coordinate logistics for visits for Roche and Genentech Sites. • Lead Point of Contact for PT Quality LT US Administrative Team, provided executive support for Global Head of PTQ when in South San Francisco and US sites. • Partnered with PTQ LT Admins on concept, logistics and management of PTQ US events and meetings.• Lead of PT Administrative Community Team. Worked to plan and execute quarterly trainings & engagement events for the overall PT Admin Community. • Provided back-up executive support to SVP Global Head of Biologics Drug Substance and Sr. Management Associate as needed. • Processed monthly department financial reports and POs.

Provided executive support to VP Head of Biologics Business Operations and his respective teams.- Lead coordinator of department domestic and global conferences and major meeting events. Responsible for design and on-site management of department's workshops, network meetings and team activities- Manage meeting facilitation for department Global Leadership Team.- Key role in aligning Global US & EU teams - Support US Leadership Team in recruitment process and coordinate all new employee activities - Lead and manage global department's "Great Place to Work" team- Lead and manage department administrative support personnel. - Project coordination and management

• Provided daily executive support to Director and Front Line Managers within Medical Communications within US Medical Affairs & Commercial organizations.• Supported Medical Communications department with meeting coordination, catering, shipping and other misc administrative requests.• Distributed departmental communications, reports, presentations and/or other materials as assigned.• Maintained the departmental rosters and data bases; additionally maintains the confidential business continuity plan. • Coordinated and facilitates monthly All-Staff meeting for department of 80+. Duties include preparing presentations, scheduling speakers and handling logistical matters. • Processed monthly department financial reports for management team.• Responsible for coordinating department recruitment activities as needed. • Core member of Knowledge Enhancement Division - Social Committee; responsible for planning and executing cross-departmental events, team building activities and off-sites for 100+ employees. • Experience with supporting and facilitating Medical Affairs events including Town Halls, Monthly All-Admin Team meetings and End of the Year events. • Member of planning team for Commercial Administrative Community's yearly offsite in 2012 for 150+ administrative professionals; Managed a sub-committee of 8 people. Note, planning team was nominated for yearly excellence awards following event.

•Provided day-to-day executive support for General Manager and Senior Vice Presidents.• Acted as Personal Assistance for General Manager as needed.•Managed Culture Club (employee engagement team) staff of 8, responsible for coordination and execution of office events, holiday parties.•Financial liaison – invoicing submission process, purchase ordering, subscriptions. •Assisted with in-house design and production to complete internal and external projects.•Served as administrative liaison with the ability to advise managers on administrative issues.•Responsible for time entry and invoice processing for multiple freelancers and professional services

•Provided day-to-day administrative support for General Manager and Senior Vice President of Consumer team, including support to Client Relations Manager for Visa.•Managed office internship program - resume routing, scheduled interviews, offer letters, prepared seating arrangements, coordinated and participated in trainings for interns•Supported client relations manager and act as liaison with client and account staff.•Lead Administrator for one of the company’s top 5 clients – acted as liaison with client on all administrative needs. Responsible for compiling and processing monthly invoices and activity reports.

•Provided administrative and client support to a large group consisting of Senior Vice Presidents & Partners, along with Account Managers & Account Executives.•Scheduled and maintained calendar of appointments and travel itineraries for executives.•Prepared basic correspondence and memos, editing of documents, & creating formulated spreadsheets•Time entry for multiple executives through PeopleSoft system•Mail merging and shipping of items for client projects•Processed expense reports and monthly client billing worksheets

•Received and distributed messages from clients to account staff as appropriate. •Managed overall ordering of office and kitchen supplies. •Responded to basic inquiries from account staff •Demonstrated the ability to work well with teams in a high-volume environment

•Demonstrated proficiencies in telephone and front-desk reception within a high-volume environment.•Greet visitors and clients professionally and courteously. •Responsible for management of office conference room schedules.•Handle incoming and outgoing shipments.

•Created a professional environment conducive to the needs of the staff.•Possessed a high level of communication at all level’s of the organization.•Managed calendar of appointments and travel for Company Owner.•High capacity to prioritize goals and tasks as well as delegate appropriate duties.•Met and exceeded the policies, procedures and protocols established by the organization.

- Lead server, tasked with training and developing new employees as hired. - Traveled to new restaurant openings within Northern California to train new staff during openings 2001-2002.