Traci Brown Email & Phone Number

• Manage, prioritize Outlook emails and de-conflict meetings in order of importance daily.• Format and distribute meeting minutes for weekly staff meetings, business meetings and COA meetings.• Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; initiating telecommunications.• Provides day to day assistance to three F35 Directors while exercising tact, initiative and discretion.• Negotiates, book and manage travel arrangements including hotels, car rentals and air travel. • Process and reconcile credit card expenses monthly and submits over 15 expense reports each month. • Focal for managing the Share Point site i.e. adding/deleting members, uploading and editing documents, reports, and vacation calendars and PowerPoint charts. • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.• Visit Planning System and Visit LM

• Focal for assisting HR manager with recruiting new hires and coordinating and attending new hire events, and job fairs.• Attended weekly meetings to review each candidate’s onboarding status with HR and VP’s to see where they were in the onboarding/selection process.• Tracked and entered all candidate onboarding details from beginning to end from interview, background check, travel, and offer letter in the Global Talent @ Xerox system for over 50 employees a week nationwide.• Focal for scheduling background screenings and keeper of over 250 employee records.• Scheduled travel and coordinated interviews and follow up with on boarding from beginning to end.• Completed over 50 new hire packages a week for management to distribute to new hires and assisted new hires in new hire orientation with completing new hire paperwork.• Focal for coordinating correspondence for new hire orientation i.e. interview time, date, map/directions to company.• Ordered and distributed business cards, calling cards and American Express cards for new hire employees. • Approved time cards in HR manager’s absence.• Focal for creating and updating employee distribution lists.• Focal contact for Personnel Issues-Insurance, Value Share, Policies and Procedures, Pay issues e.g. vacation etc.

Arlington, Tx Area

Assist management from multiple Vice Presidents, and Senior Staff to Service Managers local and out of state. Managed calendars and scheduled various meetings that included web ex and live meeting.• Negotiated, booked and managed travel arrangements on a daily basis including hotels, car rentals and air travel. • Processed and submitted over 20 expense reports each month. • Focal for reconciling credit card expenses on a monthly basis.• Code expense reports with correct budget accounts.• Focal for managing the Share Point site.• Created documents such as organizational charts, managed group outlook DL’s, added and deleted employee information as needed. • Produced documents and created reports and presentations for monthly and yearly meetings. • Maintained tracking of required items, such as timecards, performance appraisals, disciplinary actions, training, and other required actions. • Maintained office inventories and order supplies as needed• Distributed or mailed service anniversary pins and newsletters on a quarterly basis.• Provided excellent customer service to staff by compiling monthly updates of the phone lists.• Submitted and tracked drug screenings and submitted invoices for payment.• On boarded New Hires, ordered cell phones, lap tops, virtual office printers for virtual employees and supplies.• Coordinated employee events and Xerox Community Involvement Projects.• Ran multiple monthly reports and distributed to various persons and departments.• Handled confidential information and documents with care.• Focal for managing the conference room calendars local and out of state.• Recorded, formatted and distributed meeting minutes on a weekly basis.• Primary point of contact for faxing, coping, sending emails, employee and visitor badge requests, and other miscellaneous requests.

• Provided PO numbers to each of our accounts on a daily basis before they order from customers.• Audited invoices daily to ensure PO's, delivery of receipt, and signatures of approval are provided.• Processed check requests and kept track of PO's to ensure that vendors were paid and no services were disrupted for our customers.• Kept managers informed of issues with invoices that can affect the financial results for Texas.• Coded over 150 check requests correctly with correct accounts every month to the appropriate contract and budget center for P&L accuracy.• Focal for providing payment status and providing check numbers to customers on a daily basis using the Oracle and Iprocurement system.

Irving, Tx

• Collected meters monthly from customer to produce billing invoice.• Focal for entering and submitting monthly billing in billing database for the customer.• Produced monthly invoice for the customer that was mailed to them for payment.• Responsible for creating credit invoices as needed.• Focal for calling over 50-100 customers monthly to request balance due on aging invoices.• Focal for customers to call for billing questions regarding invoices.• Met with customers quarterly to discuss any changes or new requirements they needed.

Irving, Tx

• Collected meters monthly from customer to produce billing invoice.• Focal for calling over 50-100 customers monthly to request balance due on aging invoices.• Focal for customers to call for billing questions regarding invoices.

Addison, Tx

• Received incoming calls from swichboard daily.• Welcomed visitors.• Directed visitors to areas in the office.• Maintained security and issues visitor badges.• Welcomed visitors in person and on the telephone.• Maintained safe and clean reception area.