Traci Stevens Email & Phone Number

Phoenix, Arizona Area

I serve as the communication liaison between customers and venues to design, plan and manage the success of events that include conventions, meetings, music festivals, graduations and alumni events and non-profit fundraisers. On average, I oversee up to 400 annual events and as many as 7 concurrent daily events. The attendance ranges from less than 100 to more than 120K attendees and budgets range from less than $1,000 to almost $400K.Though I have changed companies, my client base has followed me due to my customer service skills and ability to manage all event aspects including catering, audio/visual equipment, pulling permits with cities and fire departments, venue coordination and contract oversight.I have never exceeded an event budget and use expert negotiation skills and resourceful problem solving to meet all budgets, despite last-minute client changes or additions. A few highlights of events I have managed include: ✔ L.A. County Fair: Managed the L.A. County Fair account for the last 18 years, hand-selected to manage 80% of the events that occurred at the L.A. Fairplex and served as venue’s representative with clients.✔ NHRA Drag Races: Led teams through the set-up of structures, tents, tables, chairs and bathrooms for this event attended by up to 120K people daily for the last 10 years. ✔ Western University: Planned and coordinated the White Coat welcome ceremony for medical students.

Azusa

I managed the entire event process from customer needs assessment, design of theme and décor, request for and review of vendor bids, contract negotiation, venue location and site surveys. The events that I have planned and managed included tradeshows, conventions, college events and fundraisers with tents up to 40 meters, staging, hundreds of tables and up to 13K chairs. Some of the event highlights included: ✔ Pomona College and Azusa Pacific University: Designed and executed graduations and alumni weekends with budgets of up to $180K per event.✔ Conventions: Coordinated a diverse array of conventions and events such as the Reptile Show, Certified Financial Advisor (CFA) events and the MUSINK musical festival and tattoo expo.

Pomona Ca

In this role, I truly built a loyal client following. I treat each client and their event needs with the same attention and care, regardless of the size or budget. I am known for my creativity and design skills while helping clients create themes and plan the most meticulous event details. I am skilled in the use of PartyCAD to bring client events to life. I have supervised crews of up to 90 personnel from the inital set-up to post-event tear down of all elements including tables, chairs, pipe and draping, stages and audio-visual equipment. I excel at vendor management using relationship building to negotiate cost-effective contracts as well as issue P.O.'s, handle billing and oversee timely payment for services. Some of the event highlights included:✔ L.A. County Fair: Managed the L.A. County Fair account for the last 18 years, hand-selected to manage 80% of the events that occurred at the L.A. Fairplex and served as venue’s representative with clients.✔ White House and Secret Service Events: Partnered with the Secret Service to plan and manage multiple events that were attended by the President of the United States and the First Lady. ✔ Non-Profit Events: Conceived and organized events and fundraisers for non-profit organizations such as the ASPCA, Make-A-Wish and Children’s Hospital of California; gained sponsorships and set up raffles.