Tracy Centanni Email & Phone Number

Irvine, Ca, Us

Irvine, California, United States

Coordinate logistics for training programs and special events. Manage vendor relationships and contracts.

Irvine, California

Provides administrative support to three senior managers and the Learning & Development team. Extensive calendar management, meeting coordination (in- person, virtual, and hybrid), travel arranging, and virtual celebration coordination. Serves on recognition champion committee, space planning coordinating group, SoCal Admin subcommittee, and Return to Office working group.

Irvine, Ca

 Performs administrative support to the Sr. Vice President, Non-Clinical & Translational Sciences (NTS), Vice President, Clinical Microbiology, and Sr. Director, Translational DMPK & Immunology including managing daily calendars, scheduling recurring group and 1:1 meetings, preparing agendas, and preparing pre-read materials. Provides high skill level for composing correspondence, memos, presentations, and reports. Performs work of confidential nature, and uses professional judgment and discretion with sensitive issues. Supports NTS staff by coordinating departmental meetings, personnel changes, Awards for Excellence, service milestone celebrations, maintaining departmental SharePoint folders and portal page. Procures and maintains office supplies, processes facilities work orders. Coordinates office and cubicle relocations and general space planning. Advises staff on administrative procedures and policies. Responsible for maintaining monthly departmental organization charts and uploading to company portal for regulatory compliance.  Coordinates domestic and international travel arrangements for Sr. Vice President, Vice President, as well as various visiting consultants. Coordinates interview schedules for high level candidates. Processes expense reports and codes invoices for payment. Assists with coordination of capital expenditures and non-project budgets.  Interfaces with Executive Vice President’s office, department managers outside of NTS, and other senior staff members and their assistants. Takes initiative in performing administrative tasks not requiring immediate attention of supervisors, requiring confidence and professional judgment. Maintain department files including paper and electronic files. Assures quick access to information via good filing and follow-up systems. Reconciles monthly purchase card statements and submits to accounting. Assists other department assistants when necessary including vacation coverage.

Newport Beach, Ca

 Provided administrative support to the Vice President, Director, and Sr. Manager of Human Resources. Managed calendars, coordinated meetings, and completed highly confidential HR projects. Provide HR support for Irvine Company, California Pacific Homes, and Irvine Ranch Conservancy by fielding calls, researching answers and advising employees on policies and procedures. Coordinated process for new hires, terminations, and employee status changes including drafting letters for employee transfers and promotions. Coordinated final paychecks, exit interviews, and separation release packets. Coordinated and conduct new hire company orientations including I-9 completion and review of benefits, policies and procedures. Prepared monthly reports, maintained divisional organizational charts, and responsible for ad-hoc org chart requests from Chairman’s office and department executives for proposed organizational changes. Administered employee recognition, employee referral, and service award programs. Coordinated assignments for temporary and floating employees company-wide. Coordinated employee benefits for Wellness Program (on-site Weight Watchers meetings, on-site 24 Hour Fitness sign-up, and discount programs). Coordinated security access for Newport Beach campus.

Orange County, California, United States

 Responsibilities included sales order entry, customer billing, accounts receivable/payable, research and delegation of claims, administrative staff hiring, training and supervision of up to five employees for the western division of this fruit importer that generated over $1 million in sales weekly.  Provided administrative and HR support to the V.P. of Sales & Operations, three Regional Sales Managers, and the Operations team. Coordinated computer training sessions for all employees, maintaining their understanding and utilization of procedural techniques that enhanced office productivity; conducted one-on-one training. Key player in the design process, testing and implementation of SunSystems accounting software, allowing domestic and international sales offices to use same platform for reporting sales and accounting statistics. Provided input for ongoing system enhancements. Project manager for the implementation of order entry/billing program for New York headquarters office to adopt procedures that were being used in California which included training staff and communicating reporting requirements to software programmer. Initiated changes resulting in a cost savings of $18,000 annually (e.g. transition from paper copies to online banking lockbox access, automation of Canadian customs form, switching local and mobile phone vendors). Performed diverse administrative duties including answering phones, processing accounts receivable, incoming and outgoing correspondence, data entry and general office management. Fully responsible for customer billing, bill paying, bank account reconciliation and weekly order entry.