Tracy Duff Email & Phone Number

Mckinney, Texas, Us

Irving, Texas, Us

* Jobsite accounts payable/receivable* Owners billings* Job Cost Accounting* Change order Accounting* Support of job status reports* Project insurance administration* Jobsite office administration* Profit/Loss projections* Personnel Administration* Payroll administration

Pilot Point, Texas, Us

* Owner Billings* Change Order Management* Sub Contractor Pay Applications* New Job Accounting Set Up* Lien Releases

Dallas, Texas, Us

* Manage Media and Production billers and submitals for client Church's chicken*Liason between Church's representatives and Billing Department*Tracking expenditures incurred in creation of advertisements •Vendor invoice processing •Check runs •Accounts payable file maintenance •Vendor management for payment once receivables for project received •Billing preparation & tracking •Work closely with account executives

Dallas, Texas, Us

Liaison between agency account management, project management, and finance department.• Review all production and media estimates to ensure costs are posting to jobs per terms of underlying client contracts.• Responsible for development and delivery of client billing, auditing all client production and media billing according to client specific billing requirements and insure proper billing support is provided.• Coordinate invoicing from multiple sources and provide clients with requested recaps and developing internal reporting.• Interact directly with clients to answr questions or provide additional support for Agency billing.• Assist in the development and implementation of new processes that involve billing procedures

The Woodlands, Texas, Us

Review and control of cost entries for assigned projects, communicating changes and concerns to the Project Manager. Preparing the monthly reporting package for upper management.• Set up new jobs and track current job data in the accounting system, using Construction Specifications Institute (CSI) codes and entering the budgets for each job, contract amounts, percentage of completion• Review Cost Statements for any miscoded invoices, revenue not claimed properly and over and under runs • Create Purchase Orders for specialized purchases following company policies.• Accounts payable, code and approval, data entry, submittal revue prior to submission to corporate office for payment.• Preparation of and revue of sub contractor pay applications, including tracking of Certificate of insurance and lien waivers.• Track material on hand for sub contractors and job site inventory.• Daily revue and submittal of multiple crew time sheets. Weekly verification of submitted time to area payroll department. Employee terminations and new hire information and updates as required.• Month end accruals and corrections.• Balancing of GL job cost accounts, including revenue, payables, retainage, and inventory accounts.• Generate State required reports DBE and certified payroll reports.• Prepare Monthly Managerial Reports with the project managers; prepare the monthly forecast for the current jobs, showing actual revenues and profit for the current month and the forecast for the remaining months.• Quarterly Budget Revisions forecast cost and revenue from date to end of project adjusting any change order activities and cost over/under runs.• Manage job site construction trailer administrative duties, ordering of office supplies, maintain job site files.• Special Projects as directed by the area accountant and corporate headquarters as needed.

Assist project managers with cost coding and sub contractor compliance for all Texas Region projects-reporting data to Phoenix headquarters.• Examine and Correct Accounts Payable invoices in standard and American Institute of Architect (AIA) formats accompanied by lien releases and other supporting documents • Set up new jobs and track current job data in the accounting system, contract amounts, percentage of completion• Supervise Job Cost Allocations by auditing daily posting reports and job detail reports • Compile documents subcontracts, certificates of insurance and track for updates as needed• Balance Accounts Payable, Accounts Receivable, Cash, Sales and Notes Payable to the General Ledger for the monthly closing process• Produced the Percentage of Completion schedule for the monthly closing process• Manage and Produce other reports as necessary for management use• Assist project managers in reading and monitoring job detail reports• Track budgets and reports all overruns