Answer all incoming telephone callsTransfer the call to the correct person. Answer questions regarding scheduling for doctor(s). Schedule appointments to meet doctor's production goals and unique scheduling requirementsCompile charts, x-rays, referrals for upcoming appointmentsObtain necessary referrals from referring doctors for upcoming appointmentsConduct the morning office meetingSchedule appointments with other doctor office for patients as neededComplete transcription of the doctor’s dictations, attach necessary documentsPost all payments and close/batch out at the end of the dayManage satellite office in Reading, MAEnsure the office operates smoothlyProblem solve any issues that may ariseAssist the doctors with any computer issues they may have

Reporting to Administrative Director with input from assigned physicians and other professional staffThis position is responsible for the duties related to administrative support for one physician Ensure the accurate and timely completion of administrative activities while following through with all specifics. Scheduling of specialized procedures and testing. Maintain timely and effective communication with supervisor(s) to ensure achievement of assigned responsibilities. Communicate clearly with Medical Center employees and vendors. Answer phones, triage calls, call patients with reminders of appointments. Run reports to ensure compliance with appointment bookings, as necessary. Keep patient charts organized and filed appropriately. Obtain insurance approval/authorization/special procedures, as necessary.Request and follow-through on patient records, including all records, films and slides to be sent prior to patient appointment. Sort mail mailing and present to physicians in an orderly fashion. Transmit messages accurately and concisely. Send correspondence out routinely and timely. Schedule specialized procedures routinely, etc.