Tracy Sinclair Email & Phone Number

La Jolla, Ca

• Plan and execute numerous meetings and programmatic/special events, both internal & external: secure venues & vendors (catering) within budget, draft & distribute communications, reconcile expenses, etc. Examples include high-level search committee meetings, internal retreats and social engagements, faculty-facing professional development events• Manage the virtual faculty workshop series (Zoom information sessions involving external speakers)• Collect, analyze and present post-programmatic data• Manage office website (editing & migration project in 2024); social media content (Twitter, LinkedIn); and marketing campaigns, including annual faculty newsletter• Design marketing graphics in Canva (office brochure, event/email banners)• Order office branded promotional items (i.e. swag giveaways)• Supervise student intern(s): oversee task delegation/prioritization, completion and workload• Serve on hiring committee for open positions: review, screen, interview and select applicants• Coordinate logistics (appointments, monthly implicit bias trainings) for the Health Sciences Faculty Equity Advisors• Knowledgeable in various UCSD policies, procedures & systems: Concur, UC Learning, Oracle, CMS• Recipient of 3 SPOT (special projects completion) and 1 STAR (strong performance) awards

La Jolla, Ca

“Front door” for the Graduate Admissions Office - provided general information about the Rady School’s degrees to prospective students by:• Managing main phone line and general email inbox• Executing in-person and virtual event logistics• Reinstituting campus tour program, which included developing a route, script, admissions presentation, advertisement campaigns, and execution day-of logistics (scheduling, communications, parking, etc.); served as host & tour guide• Coordinating Zoom meetings (sending event communications, taking attendance, moderating chat)• Data management: importing & exporting lead/inquiry/event attendee data between CRM, Excel, and other dashboards• Circulating weekly marketing/event newsletters through MailChimp• Assisting with other administrative tasks/duties as assigned (e.g. business cards & swag/collateral orders, credit card reconciliation through Concur)

La Jolla, Ca

Supported the UCSD Health Sciences Office of Faculty Affairs administrative needs and functions including:• Mass email communication • Monitor, collect, and organize survey data (Qualtrics)• Social media posts (Twitter, LinkedIn)• Create and update program tracking spreadsheets (Excel)• Make or modify document templates (Word)• Produce and distribute documents (e.g. service letters & teaching evaluations)

Del Mar, California, United States

• Instructed/taught literacy skills (reading, writing, spelling) to students with learning and behavioral deficits (e.g. dyslexia, autism, ADHD) during one-on-one therapy sessions• Independently and collaboratively designed/composed tailored lesson plans using proprietary techniques/methodologies• Communicated with parents via daily recap and weekly progress report/summary• Provided administrative support for various office tasks (e.g. document preparation/editing)

San Diego, Ca

• Drafted employment contracts (30-50 daily) for travel clinicians at client hospitals/facilities• Analyzed profit margins of proposed pay packages• Explained submission errors and company policies/regulations to recruiter colleagues• Identified and revised contract inconsistencies to ensure compliance and accuracy• Managed high-volume Outlook inbox – sort/send hundreds of emails daily• Entered and recorded employee payroll/client billing data into online database• Conducted various document audits

West Lafayette, In

• Counseled prospective freshman and transfer students about the college admissions process and promoted academic major/minor program offerings• Answered daily phone calls/email inquiries and met with walk-in visitors (biweekly)• Presented to and took questions from audiences of varying sizes (10-100+) and age ranges (teen-adult)• Represented university at various state/national recruitment and outreach events: visited high schools; attended college fairs; hosted local receptions for families/guidance counselors• Managed travel commitments for assigned recruitment territories: booked hotel/car/flight reservations; filed expense reports through Concur system; maintained Outlook calendar• Read, reviewed, and annotated 500-1000 admissions applications annually (both freshman and transfer) in queue-based platform• Made admissions decisions (accept/deny/defer/waitlist) both independently and as part of a committee, which included identifying and selecting scholarship recipients• Coordinated the conference-style annual staff training workshop (2 years)• Assisted with the planning and staffing of numerous large-scale admitted student campus programs – general, diversity, and scholarship/honors events (3 years)• Supported student-staffed call center: create training materials; resource for questions• Served on hiring committee for 3 open counselor positions• Liaison for CollegeBoard test prep initiative at rural, low-income Indiana high schools

Lafayette, Indiana Area

• Transcriptionist for ER physicians in local hospital – accompanied and observed providers in patient rooms• Independently prepared electronic medical record/report: performed accurate, timely documentation/charting of all patient encounters during shift

Los Angeles, Ca

• Led one-on-one tutoring sessions with local elementary students• Created/implemented lesson plans to strengthen reading and math comprehension• Supported instructors in the after-school program: homework help, arts & crafts, active play with the kids (K-5th grade)