Tracy Allen Email & Phone Number

London, United Kingdom

Providing support to the HIN Executive team for reporting requirements to NHS England, NHS Improvement and the Office of Life Sciences. Supporting the wider HIN team in the use of the Verto project management system and SugarCRM enabling smooth and efficient project management

London Bridge

• Providing high quality project support to HIN Technology and Information programmes
• Providing project support to Project Managers, Programme Directors, Innovation and Darzi Fellows and Clinical Directors
• Providing project updates and reports via tracking systems as required
• Carrying out meeting administration – including booking rooms, venues, equipment, preparing agendas and papers and taking minutes
• Communicating with steering group members and external collaborators regarding arrangement for meetings
• Assisting in the organisation of events

London, United Kingdom

• Provided administration services to a multidisciplinary team, including Consultants and Specialist Registrars. Including preparation and despatching of highly confidential medical reports using Dict8
• Maintained clinical records as required using Cohort database and shared drives as appropriate. Ensuring highest level of confidentiality of records is maintained in accordance with the Occupational Health Record.
• Liaised with other members of Occupational Health service to ensure effective service delivery
• Established and developed communication networks with key stakeholders to include the Clinical Director, General Manager, and Office Manager

The Royal London, Whitechapel

• Secondment to Senior Business Officer managing day to day tasks and supervising the business team, providing PA cover to the Chief Pharmacist as requiredResponsibilities:
• Managed the day-to-day operations of the pharmacy, covering 3 sites within the NHS trust, providing first class services in a fast-paced environment
• Supported the management team with the recruitment process for the pharmaceutical department
• Trained, supervised and led a competent team, ensuring adherence to standards and requirements
• Maximised sales by supporting the department with advertising and promotions
• Identified opportunities to improve the pharmacy environment to drive efficiency and customer safety

The Royal London Hospital

• Responsibilities:
• Managed the day-to-day operations of the pharmacy, covering 3 sites within the NHS trust, providing first class services in a fast-paced environment
• Supported the management team with the recruitment process for the pharmaceutical department
• Trained, supervised and led a competent team, ensuring adherence to standards and requirements
• Maximised sales by supporting the department with advertising and promotions
• Identified opportunities to improve the pharmacy environment to drive efficiency and customer safety

Dagenham Industrial Affairs

• Supported the IS Team to deliver new IS Solutions and improvements to current solutions
• Providied user support and maintaining user access for SAP ERP & eShopping systems
• Maintained the IS team intranet pages and relevant documentation
• Analysed the yearly SAP licence audit to ensure correct user numbers are maintained and budgeted
• Analysed the yearly SAP access security audit to maintain compliance with regulatory authorities
• Maintained the electronic batch records system for Packaging Record Sheet data

Industrial Affairs Dagenham

• Managed the change request cycle and all relevant documentation
• Managed the SAP access process
• Liaised with external Solution Centers
• Supported SAP Key users

Industrial Affairs Dagenham

• Monitored and reported expense account status to the department supervisor
• Overseeing the expenses team with day to day issues and queries
• BACS payments
• Credit card reconciliation and purchase card reconciliation
• Expense processing

Industrial Affairs Dagenham

• Invoices and expense processing
• Vendor maintenance
• Credit card reconciliation and purchase card reconciliation
• Statement reconciliation