Tracy Hubbard Email & Phone Number

San Antonio, Tx, Us

Greenville, South Carolina, United States

• Responsible for creating project routine reports and validating data across internal systems.• Supported subcontractor/vendor vetting processes and data management within computerized information systems. Maintained information management systems to ensure accurate information is presented and subcontractor/vendor information lapses do not occur.• Submitted invoices for government approval. Engage project team to troubleshoot issues and ensure data accuracy. Utilized USACE Resident Management System for official invoice submissions and tracking of line item budgets.• Provided liaison with Versar procurement team for establishment and updating of support agreements with applicable vendors. Ensured documents were uploaded appropriately within information management systems.• Provided quality checks between contract funding documents and computerized information systems for all RMMR projects; engaged project team and accountants for reconciliation of any issues.• Supported processing of purchase requisitions, purchase orders, and invoices. Engaged with procurement representatives to troubleshoot issues and track statuses. Ensured program and process training is up to date.• Uploaded and updated contract funding and documents within information management systems (QuickBase). Validated errors with project management team. Ensured timely communication of issues up the chain of command.• Established and/or maintained lists of information for accounting, validation of expenditures, financial metrics, or other assigned uses.• Provided appropriate purchasing support to RMMR employees if purchase card access is not given to that employee. Understood shipping processes for materials and supplies to RMMR employees, ensuring appropriate project allocation.• Understood Common Access Card (CAC) requirements and process card packages for RMMR employees, if needed.• Supported access and permission requests to computerized systems, if assigned.

San Antonio, Texas, United States

• Created Service Order invoices for both Government South Pacific Division Navy Contracts (SPD-N1 & SPD-N2) & billed to Louis Berger Hawthorne Services (LBS).• Reconciled billing at the end of every month. • Verified that each billing was uploaded to the LBS Vendor Portal.• Gave Financial updates during the weekly RMMR Scheduling Meeting.• Ran monthly AR reports. Added client payments. Researched any aged invoices (31-60, 61-90, Over 90). • Coordinated with LBS on bi-weekly AR meetings discussing invoices, payments, task order numbers.• Requested Task Order numbers from LBS. Tracked TO# requests, verified for accuracy & entered TO#s into system & onto invoice billings.• Held monthly Revenue Strategy meetings with SPD Project Manager & determined which Service Orders will be billed to make monthly revenue.• Processed SPD vendor Invoices.• Ran the all contracts AR report & added financials into PowerPoint slides for bi-weekly OPs meetings.

San Antonio, Texas

• Created Custom searches using SQL like coding called eQL for Document Management Search Queues.• Performed Server Remote Administration to configure system parameters and trouble shoot document management issues for root cause analysis and fixes.• Compiled a weekly spreadsheet of open support requests for document management team and project support in Remedy and Service Now incidents tracking systems.• Populated provisioning spreadsheets with detailed business requirements containing classes, attributes, templates, etc. (This was loaded into a document management database for construction and engineering projects (eB).• Trouble shoot Falcon DMS issues.

Salisbury, North Carolina

• Compile and maintain controlled records and related files to release blueprints, drawings, and engineering documents to the field.• Enter drawings, specifications, ISO's, quality documents and other documents received from Engineering in Charlotte into the Enterprise Bridge system.• Execute daily operations of updating controlled drawing, ISO's, quality documents specifications and other documents that are in the field.• Conduct monthly audits of controlled documents. Examined documents, such as blueprints, drawings, change orders and specifications to verify completeness and accuracy of data. Conferred with document originators and engineering liaison personnel to resolve discrepancies.• Compiled required changes to documents. Posted changes to computerized or manual control records, released documents, and notified affected departments.• Maintained related files.• Prepared requests for reproduction of documents.• Operated reproduction equipment.

Jenkinsville, South Carolina

• Compiled and maintained control records and related files to release blueprints, drawings, and engineering documents to manufacturing and other operating departments.• Executed daily operations of updating Controlled Stations in the construction field of drawings, ISO's, sketches/weld maps, E&DCR's, N&D's, and quality inspection plans. Conducted monthly audits of Controlled Stations.• Examined documents, such as blueprints, drawings, change orders and specifications to verify completeness and accuracy of data.• Conferred with document originators and engineering liaison personnel to resolve discrepancies.• Compiled required changes to documents.• Trained 5-7 employees how to process work packages, sketches, NDE's, Civil Test Reports, Inspection Reports and Inspection Plans and achieved significant improvements in their productivity.• Posted changes to computerized or manual control records, released documents, and notified affected departments.• Maintained related files.• Prepared requests for reproduction of documents.• Operated reproduction equipment.• Prepared reports for Engineering Leads.

Big Piney, Wyoming, United States

• Responsible for daily operation of the office and personnel needs.• Work closely with corporate offices with administrative work, i.e., timesheets, contracts, new hires and resolving issues.• Responsible for Accounts Payable/Receivable, Purchase Orders, Payroll and Human Resources.• Ensured all accounting deadlines were met and Accounts Payable was processed in a timely manner.• Kept accurate files.• Maintained a good working relationship with corporate office as well as the Client.

Tioga, North Dakota

• Kept accurate record of CVR, RFI, NCR, RFD, Submittals, Transmittals, and their corresponding logs.• Entered drawings into Prolog system.• Made sure the field had current revisions of all documentation.• Added newly hired Field Engineers into FMS and Prolog.• Worked closely with Superintendents and Project Managers.• Put together submittal packages of drawings, RFI, NCR, CVR and RFD to be sent to the client.• Completed audits of field drawings for accuracy.• Updated and scanned Weld Track drawings.• As turnover Manager, built system books which included isometric, weld track, and spool drawings as well as inspection and radiographic reports and examination logs.

Casper, Wyoming Area

• Streamlined the Liberty (Record Retention) process. • Worked with the TIC Steamboat Corporate office on Human Resource record retention processes.• Learned the Uploader (Record Retention program) process, i.e., scanning hiring packets into the Uploader, entering them into SAP and loading them into Liberty. Put procedures in place for timely process of documents in Liberty from the Uploader and from the scanner in the Casper Office.• Processed Verification of Employment.• Worked closely with Employer Representative Inc. to pull HR records needed to any subpoenas and unemployment claims. Helped set up Draft proposal for the I9 retention purge process in Liberty.• Helped during the I9 audit by printing documents from Liberty and making copies.• Solely responsible for all employee electrical time letters.• Learned CMIS process to gather employee hours and work history.• Responsible for recruiting and hiring for the Alpha Coal West Maintenance project.• Took on all duties of my supervisor when she transferred to a project in another District.• Ran monthly for the State of Wyoming Department of Labor Statistics.• Uploaded all Salary transfers, new hires and rehires to the Steamboat, Colorado corporate office for entry.• Completed all wage surveys that were requested by the State of Wyoming.• Responsible for project support on any payroll, HR and benefits questions from the craft and field support on the projects. • Helped corporate benefits department with Open Enrollment and Wellness screenings each year.

Anchorage, Alaska Area

• Kept track of DCVR, RFI, Cost Proposals, Change Orders, Submittals, Transmittals, ICOR's and their corresponding logs.• Worked closely with the Superintendents and Project Managers.• Put together submittal packages of drawings, RFI, Cost Proposals, Change Orders and DCVR to be sent to the client.• Worked closely with the Administrative Assistant to the client in comparing documents and drawings for accuracy for the Field Superintendents.

Fort Greely, Alaska

• Worked closely with the Army CORP of Engineers.• Assisted Project Manager with filing, travel logistics and site clearances and aided in preparation of daily reports.• Transmitted coded invoices to main office in Anchorage.• Verified and transmitted timesheets to main office.• Ordered office supplies, answered phones, and faxed documents.• Performed document control duties.

Hemet, Ca

• Responsible for Accounts Payable and billing the Client.• Helped with Time Entry and payoffs when needed.• Worked closely with Shared Services in Inverness, Colorado office to ensure that all invoices were processed and accounted for.• Matched receiving tickets to invoiced for weekly billing.• Worked closely with Warehousing/Receiving Department.• Filed receiving tickets daily.• Made sure billing was entered accurately and sent to client weekly.

Juneau, Alaska

• Responsible for Accounts Payable/Receivable, Purchase Orders, Payroll and Human Resources duties.• Kept track of RFI, Cost Proposal, Change Order, Submittals, Transmittals, ICOR's and their corresponding logs.• Entered drawings into Prolog System.• Made sure the field had current revisions of drawings.• Ensured all accounting deadlines were met and Account Payable were processed in a timely manner.• Kept accurate files.• Maintained a good working relationship with home office as well as the client.• Attended SAP training in Payroll, Accounts Payroll and Purchase Orders.• Purchased materials needed.• Responsible for receiving and distribution of drawings, manuals, specification, and all documents concerning construction.• Helped Electrical & Instrumentation Coordination, i.e., ordered electrical materials and made wire tags.• Assisted in Project Safety goals and the Safety Incentive Program.• Constructed R&R rotation schedules and Hotel/Flight arrangements for new hires and coordinated with Coastal Helicopters for transportation to and from site.

Pogo Gold Mine, Delta Jct., Ak

• Solely responsible for all Payroll, Accounts Payable and Accounts Receivable. • Managed the field office to achieve efficiency, leadership, training, and field support.• Ensured that all accounting deadlines were met and processed in a timely manner.• Solely responsible for receiving and distributing drawings, manuals, specifications, and all documents.• Assisted in Project Safety Goals and the Safety Incentive Program.• Utilized the productivity reports.• Prepared accurate reports for actual and committed costs in support of Job Cost Update.• Maintained a good working relationship with the home office personnel as well as the client.• Ran queries in Prolog/TICMS.• Made R&R schedules and hotel/flight arrangements for new hires to and from site.

Pogo Gold Mine, Delta Jct., Ak

• Responsible for daily operation of the office and personnel needs.• Worked closely with Vancouver and Phoenix office with daily administrative work, i.e., timesheets, contracts, new hires and resolving problems.• Received all documentation i.e., contracts, invoices, daily reports, RF I's, FWO's and camp billeting etc.• Responsible for ordering office supplies and maintaining the key log.• Worked directly with the IT department for new office equipment, email address set up, troubleshooting not only for AMEC but for the contractors as well.• Responsible of all Document Control for all contractors.• Kept accurate records of all drawings and made sure the current revision was on the FTP site for each contractor as well and made sure all drawing sticks were up to date for each system.• Put together and turned over each system and all necessary documentation, equipment manuals, drawings, RFI, Change Orders, Submittals and Transmittals over to the owner at the end of the project.

Pogo Gold Mine, Delta Jct., Ak

• Solely responsible for payroll, billeting, scheduling, and coordinating meetings. • Made spreadsheets for numerous inventories.• Coordinated with Anchorage and Fairbanks, Alaska office for newly hired employees.• Worked side by side with other contractors providing needed information.• Relayed information to safety office and foreman via radio contact.• Responsible for keeping accurate record of drawings, transmittals, and other documentation.

Associate'S Degree, Office Management And Supervision, 3.0

Associate'S Degree, Computer Science, 3.0