Tracy Housley Email & Phone Number

Winter Springs, FL, US

Winter Springs, FL

• Attend monthly meetings to review finances, discuss group goals, assign member tasks and vote on upcoming Change Projects
• Network for opportunities in the community via personal contacts and social media; research causes and volunteer opportunities
• Plan and carry out monthly Change Projects - including written correspondence, meeting with other charity group leaders, acquiring necessary supplies and/or donations, deliveries, publicity/marketing, hosting, set-up.
• Design and upload promotional materials for website and FaceBook page, including flyers and narratives Change Through Giving is an eclectic group of women who are catalysts for change at community and global levels..

• Executive Assistant to the Senior Vice President of the Commercial Division, also providing support to other department managers as needed. Supervision of 6 department Admins, including one in a different location.
• Process and track all subcontracts and bonds
• Prepare all pre-qualification packages for bids and annual updates, inclusive of confidential company information
• Monthly reporting for job closings and cost adjustments
• Reconcile monthly corporate credit card statements
• Maintain HazCom / MSDS books, following stringent OSHA regulations and contractor requirements

• Provide direct "right hand" support to Division Controller and Tax Director, as well as the Accounting and Tax teams consisting of about 40 people.
• Manage calendars, expense reports, travel arrangements and itineraries
• Develop and maintain project management spreadsheets
• Research, track and process all property tax payments - about 3,000 per year
• Support the filing of all annual, semi-annual and monthly tax returns
• Manage the annual process of over 500 exemption certificate requests, track and update database to maintain accurate records

• Administrative and Marketing support for Educational Media company; this was a temporary freelance position
• Website updates & maintenance
• Process invoices
• Write marketing material for distribution
• Send and track e-mail marketing campaigns
• Research potential clients and build client database

• Provide high-level administrative support to Senior Vice President of Leasing/Development and Vice President of Operations.
• Perform a variety of office managerial duties including HR functions, event planning and record keeping
• Oversee the Employee Activities Committee
• Manage calendars, expense reports, travel arrangements and itineraries
• Develop and maintain spreadsheets for information reporting to upper management, clients and partners
• Act as AVID Workflow Administrator for all overhead invoices

• Served as Executive Assistant for Vice President of Civil Engineering firm. Directed all administrative and project support efforts for my team, with a focus on client relations and contracts.
• Manage calendars, expense reports, travel arrangements and itineraries, as well as organize meetings and events
• Prepare, proof and track RFPs and contracts; work with Accounting Department to code and approve project invoices
• Develop and maintain spreadsheets for information reporting to upper management and clients
• Coordination with city and county officials on projects as required
• Member of the Employee Activities Committee

• Served as Executive Assistant for the Vice President of Construction, Construction Manager, Vice President of Land Development and Customer Satisfaction Manager
• Coordinate appointments with field reps, home owners and vendors for warranty service
• Initiate and track service requests; follow up with vendors and home owners daily
• Obtain bids from subcontractors on construction projects; order surveys and testing on development projects
• Issue and track purchase orders; review, code and approve invoices
• Prepare correspondence, create and maintain various spreadsheets and contracts

• Promoted within 3 months from Administrative Assistant to Assistant Property Manager. Upon staff reorganization, served dual roles as both APM and Purchasing Assistant for Construction division.
• Assistant Property Manager: Assist in management of 17 properties throughout Central Florida, comprising over 630,000 square feet. Successfully maintained high tenant retention rate through timely problem resolution..
• Purchasing: Prepare subcontracts and change orders, administer purchase orders, maintain records of vendor and subcontractor insurance.
• Sales & Marketing Administrative Assistant: Prepare lease documents, assist in preparation of monthly reporting to clients, assist Salespersons in effective marketing of properties.

• Directed day-to-day office operations at a residential real estate office, providing fundamental support to the President and a team of 40 Salespersons. Supervised 2 Administrative Assistants.
• A/P, A/R, commissions, payroll
• Process sales contracts and property listings; maintain calendar of scheduled closings
• Ensure compliance with Florida real estate laws from listing to sale
• Assist in marketing of property listings

General Studies

Honors Diploma

Activities and Societies: Student Government, BETA Club, National Honor Society, Peer Mediation, Class President, Committee Chair, Teacher.