Tracy Self Email & Phone Number

Venice, Fl, Us

Venice, Fl, Us

Venice, Us

09/2016- Administrative Coordinator- City of Venice Utilities Department- Venice FL• Performs a variety of administrative and analytical functions in support of an office manager/department director; assists in budget administration and evaluation. Monitors monthly expenditures against budgeted allowances, participates in departmental CIP program budget. Serves as departmental liaison with Finance and Administrative Services regarding travel, training, payroll, recruitment, procurement, and other related activities. Prepares spreadsheets for inventory expenses with warehouse. Correspondence with Human Resources and Benefit information of departmental employees.• Receives and responds to requests from the public; resolves complaints and recommends necessary corrective action as required; provides information on rules, regulations, policies and procedures within the area of assignment.

• Verifies purchase requisitions by comparing items requested to master list; clarifying unclear items. Forwards available inventory items by verifying stock. Prepares purchase orders by verifying specifications and price; obtaining approval from requisitioning department. • Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers. Authorizes payment for purchases by forwarding receiving documentation .Keeps information accessible by sorting and filing documents. • Analyzes price proposals, financial reports, and other data to determine reasonableness of prices by obtaining quotes from different vendors. • Draws up solicitation for bids, quotes and request for information to upload into the business website to initiate opening of bid and invites any interested respondents to overview the bid solicitation. Sets up timelines for bid open, question deadlines, pre-bid conference and close of bid. • Assist with Store when need arises and communicates with staff and public of surplus items. Works with all departments to ensure that the policies and procedures of the school district are being met.

Performs detailed work in assisting in the preparation and review of state and federal budget using the GA DOE website. May train, supervise, and resolve issues for Site Coordinators at all county school sites engaged in budget activities. Reconcile payroll, journal vouchers, PAR, and overdraft reports. Assist more senior staff with budget development by Preparing the budget drafts. Compiles budgeted monthly two federal Grants and two state grants accordingly. Assist s Program Director; receiving visitors and callers, handle their inquiries, and directs them to the appropriate person(s) according to their needs; acts as the Instructional Services Department "point-of-contact" with central office staff, principals and parents via phone, correspondence or email; coordinates, prepares and sets up for meetings, trainings and conferences; prepares and maintains personnel records of central office IS Program staff for each site.

Supervise accounting function and Coordinate schedules, activities and reports with other departments. Establish and maintain operating procedure investigate the financial standing and reputation of credit applicants, and approve or reject applications establish and control credit limits and terms. Financial Statements for each period, budget preparation, reports on statistics detailing financial results to achieve collection on accounts and Guest refunds. Prepare and write checks for vendors on a daily basis. Do weekly F & B ledger to reconcile checks written. Do Weekly and monthly Inventory of the Bar, Kitchen and Pantry. Handle Calls for Hotels accounting issues, Cash Balancing, Posts, verifies, and reconciles accounts payable, accounts receivable, expenses, payroll, or other ledger accounts. Prepares statements, invoices, and vouchers. Works with hotel front desk manager, food and beverage, general manager and sales team to ensure customer satisfaction and Daily overall business functions completed.

Provide leadership and support for the Plant Manager and Supervisors. Ensuring a highly-effective organization to achieve the plant's objectives. Manage the plant's recruiting and staffing activities for salaried and hourly personnel. Coordinate with external staffing and temporary firms as required. Manage the labor relations activities for the plant, including the collective bargaining process. Ensure a productive relationship with the union that facilitates business objectives. Communicate policies and procedures to managers and employees. Resolve questions and issues relating to HR policies and procedures. Communicate with managers and employees, Corporate HR, and Payroll. Ensure records are properly maintained. Maintain on-going interaction with all plant employees and provide leadership in ensuring a satisfying working environment. Assist plant management and employees with issues, problems, and questions. Working with the Corporate Environment, Safety Team and Managers and the plant maintenance group, coordinate the plant's safety and health program to ensuring a safe working environment and compliance with legal requirements and company policies and procedures. Coordinate workers compensation issues. Administer Benefit information to employees and collect data to ensure policies are in effect. Cross training in Production and Warehouse procedures. Held monthly safety talks and bi-weekly safety meetings to stay in compliance to OSHA guidelines.

Customer Service- Interact with all types of people in a professional manner. Processed accounts receivable, collections. Schedule and upkeep of the appointment calendars, for the daily customer base. Assigns drivers and vehicles according to urgency and customer request. Update records and maintain data for monthly billing on Customer accounts. Resolved accounting issues regarding invoicing. Performed daily clerical functions: phones, typing, filing, and copy and fax machine.

Human Resource Management for 215 employees. Completed hiring process for all applicants, background checks, drug testing, interviews, orientations, evaluations, grievances and terminations for personnel records. Entered and totaled all employees’ time records for bi-weekly Payroll. Maintained strict confidentiality of all HR records. Maintained employee health insurance records and updates. Filed and kept records on all workers compensation. Conducted staff in-service and log records of bi-weekly meetings and monthly safety meetings. Responded to management (both in house and corporate offices) and employee questions on HR matters. Knowledge and experience with the Federal and state of Georgia Labor and Unemployment laws. Attended monthly meeting at GA labor department. On going training of updates on the current regulations in Human Resources and employee training programs.Front Office Management— Administration Duties; Supervise operations in front offices by communicating with and supporting residents, family members, visitors, and co-workers. Provided support to 8 member executive staff. Handling 6-line phone system. Typing complaint documents, letters, memos, presentations, and spreadsheets. On a monthly and weekly basis perform the following; Bank reconciliation, Resident Trust Fund, Petty Cash and Accounts Payable. Participate with patient billing and insurance, Accounts Receivable. Coordinated client and staff meetings, employee safety programs bi-weekly and monthly. Scheduled and organized Employee Appreciation Week—selected awards, reserved venue, chose theme and dinner menu.

Certification Degree, Accounting

Associate'S Degree, Communication, General

Associate Degree, Business Administration And Management, General