Trang Phan Email & Phone Number

Key areas: Production of veterinary medicine/ Pet food/ Fresh EggsAdmin:• Resolve issues related to procurement and asset management. Control office administrative costs.• Organize office and company activities (birthdays, events, company trips)• Supporting to control transportation for employees to go outside for work (buy flight ticket, arrange car...)• Controlling canteen and lunch meal for employees• Performs other related management duties as necessary or assigned.Recruitment:• Making recruitment plans and taking care all recruitment activities, ensure that qualified candidates are recruited timely to meet the needs of department;• Making recruitment process following ISO 9001:2015 • Welcoming new employees, observing and evaluating them when they finish probation • Making the budget for recruitment, following and controlling• Imputing the employees’ information data in system and maintaining personal files.• Controlling probationary contract, labor contract for employeesC&B:• Checking daily records, overtime calculation.• Managing social insurance, medical insurance and unemployment insurance following Vietnam insurance law.• Controlling accident insurance for employees, renewing every year, supporting to claim insurance for employees.Training:• Orientation for new employees about core values, policy and complying with them • Receiving, finding out the required information from other departments, organizing training course for employees if any.• Monitoring, checking and controlling the effects of training course • Making the budget for training, following and controlling.

Key areas: Exporting food products to Japan.Admin:• Resolve issues related to procurement and asset management. Control office administrative costs.• Organize Office and Company Events/Activities (birthdays, parties, company trips,)• Support and arrange work including agendas, travel-related activities for company.• Supporting to control transportation for employees to go outside for work (buy flight ticket, arrange car...)• Performs other related management duties as necessary or assigned.Human resources:• Perform tasks related to recruitment processes: CV screening, interview, preparing offer letter, orientation.• Manage HR operations such as preparing and maintaining personal files and records, timekeeping, payroll verification, contract expiry, etc.• Employee relationship management.• Assist in performance evaluation.• Be responsible for employees improve employee working conditions.• Main responsibility for the SHUI matters for staff and attend to others regulatory requirement thereof. • In charge of leaves report (AL, sick leave, maternity leave, lieu day, OT…) to ensure that all leaves are properly recorded, documented and duly approved by the HOD.• Consult CEO on HR-related issues.• Ensure the office management activities nurture a positive working environment.

Key areas: Smile products and servicesAdmin:• Manage office equipment, facilities/ building and maintenance issues.• Maintain accurate records of purchases of fixed assets & equipment. Conduct stock check of assets and equipment with Accounting Officer.• Monitor use of equipment & facilities. Repair or replace lost or damaged items.• Dealing with suppliers, water and electricity company & other authorities.• Perform other administrative tasks assigned by the line manager.Human resources:• Establish the plan relating to HR such as: HR budget, recruiting budget plan.• In charge of establishing the procedure, regulation and HR program.• Process HR induction for newcomers and provide HR support and advice to them in matters relating to contracts, company policies & procedures.• Prepare contract/agreement, personnel amendment, or termination notice.• Assist the administrative tasks for events: Loyalty awards, Annual heath check, Annual staff outing trips/events, Staff’s birthdays, etc.• Perform other HR tasks assigned by the Manager.

Key areas: Furniture & Decoration/ Retail (Scale: 500 people)Recruitment:• Implement the recruitment plan to ensure the manpower for company’s business and assure that the recruitment process complies with the internal procedures.• Prepare for job description, recruitment advertisement content and interview inquiries.• Sourcing and screening candidates who match with the JD.• Participate in interviewing candidates.• Managing hiring process.• Build up and update candidate database.• Do monthly recruitment report and ensure accurately and on time.C&B:• Accurately manage attendance record and leave balance for employees.• Work with the team to jointly develop and apply Cadena HR software in timekeeping & payroll.• Feedback all question from employees related to policy.Recruitment:• Do new-hire orientation about company’s culture and policies.• Collect and monitor annual training plan.• Conduct training sections as training plan.Other:• Support for organizing all activities of company: Year End party, Outing trip, Teambuilding• Manage employee exit procedures.• Support HR Manager in building internal regulations to enhance internal control of labor discipline.• Draft and develop the new policies and procedures.

Key areas: Fintech/ Payment Intermediary/Banking/ITRecruitment:• Work with headhunters about service contract, process and CV selection.• Implement all recruitment process: recruitment scheduling, interview invitation, resume search, hunting, CV screening, candidate databases, preparing offer letter.C&B:• Main responsibility for Monthly Attendance Record for all employees in a timely and accurate manner.• Ensures accurate and timely management of payroll, benefits.• Main responsibility for the SI matters for HCMC staff and attend to others regulatory requirement thereof. To expedite HCMC staff claims for SI, HI & UI.• In charge of leaves report (AL, sick leave, maternity leave, lieu day, OT...) to ensure that all leaves are properly recorded, documented and duly approved by the HOD.• Consult or explain internal rules or labor laws to employees.• Responsible for resignation process for resigned employees• Prepare labor contract for new entrance and current employees.• Responsible for employee’s personal database.Recruitment:• Do new-hire orientation about company’s culture.• Contact and work with suppliers to find suitable soft skills courses for employees.• Manager logistics preparation and follow-up post- training.Admin:• In charge of organizing company events like birthdays, year-end party, etc.• Maintain and update policies, organization charts.• Prepare reports for local authorities.

Key areas: MICE/ Tour inbound – outbound/ ConferenceHR Tasks:• Prepare for job description, recruitment advertisement content and interview inquiries.• Collect, check and update the employee data input into the management system.• To prepare and implement orientation training for the new employees.• To check employee attendance• To draft and develop the new policies and procedures under the direction of the manager.Operation tasks:• Selling air ticket• Designing tour, teambuilding, gala dinner and making tariff sheets• Booking the services (hotel, restaurant, transportation)• Updating and negotiating prices with service providers• Organizing conferences, workshop

Key areas: Ink/ Printer/ Fax Machine• To be responsible for invoices and bill;• Responsible for administrative activities, supporting business staff.• Answering questions from customers and partners related to business activities of company.• Receiving information orders, doing price list and contracts

Certificate, Leadership Skill

Bachelor, Tourism Management

Certificate, Human Resource Management