Finance:• AP: process accounts payable invoices which includes getting approvals as well as entering into the billing system.• Payroll: ensure global payrolls are accurate and run on schedule.• Cash Management: assist in cash flows by assisting in moving funds between accounts as directed.• User access: assist in setting up and deactivating user accounts as well as ensuring they have the proper access to various systems.• 401K Plan Administration: work with CFO to ensure 401k is update to date and in compliance• Manage company credit cardsHR:• New Hires: coordinate all logistics from welcome meetings to technology• Process employee exits (so far none)• Compliance: work with CFO and insurance brokers to make sure we stay compliant• Insurance: make adjustments as needed for employees, negotiate new plans, suggest benefits• Employee Engagement: coordinate team events like weekly lunches and offsite team building events.• Employee retention: visa issues/extensions, employee career paths• Track employee time (vacation and sick)Office:• Property Management • Maintenance of office and equipment• Take lead on office build out to ensure process runs smoothly and on budget• Ensure office supplies are fully stocked with everything from snacks to paperclipsMarketing:• Post press releases to Allotex website and various social media sites• Assist with creation and updating of Allotex website, including management of website once updated• Assist top management with Allotex social media presenceSupport:• Support the CEO• Support the executive team with logistics, special projects, and other events• Assist employees with whatever might come up (immigration issues for example)

Office ManagerFinance:• Billing: Prepare and send monthly invoices to all customers• AP: Process all invoices from verifying charges, getting approvals, to entering into NetSuite.• Account Management: create new accounts for new users and close down accounts for exits• Expense Reports: Review and approve expenses reports for US and Europe teams• Process monthly credit card statementHuman Resources:• Charity Efforts: Lead charity programs (food drive, holiday gift program)• Culture: Lead local culture efforts making sure to involve remote team members • New hires: Create new hire agendas and acts as point of contact for hires• Exits: Assist with exits (collect technology, shut down office access, etc.)• Training: Teach new hires how to use OpenAir, review our expense and travel policies.Facilities:• Set-up, renovate, and maintain all US offices (MA, PVD, NY, FL, CA, TX, GA, PA)• Vendor relations: negotiate vendor contracts, maintain good relationships, approve related invoices• Managed Waltham office coordinator and guided 4 other office managers• Manage travel program: review trips to ensure in policy• Plan and execute company events (holiday party, team meetings, etc.)• Ensure guests have a great experience by arranging travel and organizing their visit.Executive Support• Provide support to CEO, CFO, and other executives as needed• Anything that needs to get done

Promoted to Office Manager

Temporary Assignment Provide administrative support to Finance Department• Assist with year-end closing and audit• Assist in check run preparation (matching and filing)• Prepare and bind presentation materials• Travel arrangements• Organize department luncheons• Basic administrative tasks (filing, coping, expense reports, scanning, etc)

• Provided reception coverage on multi-line phone system• Assisted IT Department with basic IT tasks (set up phones, add printers, etc.)• Aided Finance Department with stock report reconciliation• Assisted with office relocation from Lexington to Cambridge (including night and weekend work)• Organized and set up IT workroom• Created a mail merge for all annual meeting attendees, grouped by subsections, in order to streamline process• Other duties and projects as needed

• Managed CEO’s calendar using Outlook• Created and proofread written communications coming from the CEO’s office• Coordinated personal errands for the CEO, including meals, car maintenance and personal business projects• Covered the main reception multi-line phone system• Organized company events, including annual meeting and regular lunch meetings• Created and edited PowerPoint presentations• Prepared and distributed marketing materials, including investor relation packets• Processed account payable paperwork and assisted in check runs• Drafted routine SEC filings (8Ks, Form 4s)• Prepared and processed paperwork necessary to comply with Sarbanes Oxley• Recommended facility vendors and managed vendor relationships• Addressed basic IT issues, set up new users, manage Active Directory and backups• Implemented company calendar to improve employee time management• Provided user training on basics of computer operations, including Word, Excel, PowerPoint• Anything that needed to get done

• Provided administrative support to the Owner, VP of Finance and HR Department• Managed multiple Outlook calendars and customized Outlook databases; updated and maintained categorized Outlook address book• Planned events and travel, including private parties, executive dinners and personal events• Coordinated complex international travel, including flights/hotels/cars for staff and guests• Oversaw catering/event staff• Organized and maintained personal and professional files• Provided personal support, including scheduling travel, gift buying and event coordination• Ensured that vendor files were condensed and put into off-site storage annually• Reconciled multiple accounts using Quicken; created custom reports • Monitored and managed online banking transactions through several accounts• Managed multiple homes for the Owner, including conducting inspections to verify property was ready for use, verifying work of contractors and staff, ensuring homes were properly supplied and arranging for seasonal items (holiday decorations, open pool, etc.)