Providing high-level PA and recruitment support to the CEO and Consultants, ensuring the efficient and smooth operation of the office.Key Responsibilities:* Executive Support: Manage the CEO's diary, inbox, and call scheduling.* Business Development: Prepare retainer campaign proposals for new business opportunities.* Recruitment Coordination: Schedule candidate interviews and maintain an updated job list.* Candidate Submissions: Prepare CVs and candidate reports for client submission.* Database Management: Regularly update and cleanse the Tracker RMS database.* Contract Preparation: Draft Terms of Business for clients.* Job Advertising: Write and post job descriptions and adverts on the website.* Invoice Processing: Prepare perm and temp invoices and follow up on overdue payments.* Presentation Design: Create PowerPoint presentations for events and conferences.* Marketing Campaigns: Send mailshot campaigns via CRM.* Travel Coordination: Book flights and accommodation.* Event Management: Organize Treasury Career Corner LIVE events globally.* Expense Management: Update and maintain UK and US company expenses monthly.* Financial Management: Update debtors and creditors lists.* Attendance Tracking: Maintain and update the holiday/absences tracker.* Onboarding Support: Prepare contracts and new starter forms, facilitating smooth onboarding for new hires.* Podcast Coordination: Manage the weekly podcast, including guest booking, recording setup, script writing, show notes, and social media posts.* Website Updates: Post podcasts to the website and platforms via Captivate and WordPress.* Communication Management: First point of contact for all incoming calls.* Vendor Liaison: Act as the point of contact for IT, marketing and other facilities providers.

• Registering and coding CV’s onto company management database• Formatting CV’s to Petroplan styles ready for submitting• Putting new jobs up onto the system (ITRIS)• Compiling & posting job adverts for the recruitment team• Compiling & circulating fortnightly advertising status reports• Coordinating admin support & ensuring cover during absence• Providing training to new recruits on Company processes • Creating Client Info Packs for the Recruiters & Account Managers• Updating Client Feedback spreadsheet• Dealing with any duplications on the database• Regular validation & maintenance of Daxtra Candidate Capture Tool• Creating flowcharts, org charts & PowerPoints for tenders • Arranging flights and other travel for Contractors/staff when needed• Providing Reception cover as needed inc meeting & greeting visitors• General office admin: post, couriers, filing, meeting room booking

As above

Petroplan provide specialist contract and permanent recruitment to oil and gas exploration companies worldwide. Responsibilities include:• Creating Contracts & Additional Terms (Ltd Co, Consultant & PAYE)• Generating Contract Amendment and Termination documentation• Generating Mortgage Support Letters, References & Letters of Intent• Registering and coding CV’s onto company database• Formatting CV’s to Petroplan styles ready for submitting• Contacting Clients for references• Putting new jobs up onto the system (ITRIS)• Dealing with any duplicates on the database• Mobilisation tasks (flights, visas & passport applications) • Providing support to the Recruiters, Accounts & Management• Compiling monthly/weekly KPI reports for major Clients• Creating and maintaining all company holiday and sickness records• Designing and maintaining Company floor plans using Visio• Compiling company procedures and training new starters• Monitoring stationary levels and ordering more stocks as needed• Meeting and greeting all visitors• General office duties inc: post, couriers, filing & archiving

Criterion Software is a world - leading provider of middleware solutions for the games industry. • Implemented/maintained new health & safety procedures/doc s• Co-ordinated all travel logistics globally for Senior/Director level staff• Coordinated the guards and security integration with EA• Set up and issued ID access cards to all staff• Implementation of a new permit to work procedure for Contractors• Carried out all facilities/health and safety inductions for new starters• Designed and put together induction packs• Updated staff ‘who’s who’ intranet pages• Raised & tracked purchase orders using Sage • Ordered company supplies & negotiated prices with suppliers• Liaised with Contractors for maintenance & facilities works on site• Oversaw petty cash• Liaised with printing companies and negotiated prices• Coordinated internal moves & updated floor plans using Visio• Reception cover, e.g. phones, post, couriers, meetings & lunches• Designated H&S Representative and Fire Monitor

Independent catering company providing services to the public and private sectors. • Created high level tender & pre-qualification documents• Prepared proposals, reports, letters and presentations• Assisted with marketing campaigns• Designed menus, signage & brand identity logos for use on tenders• Diary management for the Business Development Managers• Maintained & managed the bid process & updated bid boards• Printing, binding and sending of marketing material & tenders

AMTEC provide a broad range of IS/IT consultancy services. • Arranged/attended sales meetings, taking notes & points of action• Assignment monitoring• Assisted with various campaigns• Prepared/formatted proposals, tenders, presentations and CV’s• Report generation for use in Management/Sales meetings• Liaised with Associates and Clients as required• Liaised with internal Lead Consultants regarding tenders• Maintained & managed project bid process & bid boards• Maintained and updated manual and electronic files• Printing, binding and preparing documentation for post• Assisted Consultants in pulling corporate track records together

IMR specializes in accountancy recruitment for both practice and commerce and industry.• Liaison with candidate/client during the interview process• Advertising (writing adverts and arranging for their publication)• Cold called/marketed companies for new vacancies• Carried out database searches and skills matching• Interviewed candidates and attended Client visits• Liaised with clients, local schools and colleges• Provided careers advice to Trainees & Graduates• Jobs creation and website management