Theresa Reinhardt Email & Phone Number

Plano, Tx, Us

Plano, Texas, United States

• Proficiently navigates through on-line Project Management System to manage project documents, deliverables, and communication throughout the course of the project. • Leads project kick off calls, collaborating with all stakeholders to define project requirements and expected deliverables.• Communicates project progress to internal and external stakeholders, responding to requests and proactively providing project updates, facilitating weekly meetings to ensure alignment and address any issues. • Assists in all areas of the office, including office coordination, administration, accounting, purchasing, logistics and receptionist.

Plano, Texas, United States

• Assisted the Project Manager with updating the weekly open project report and reconciliation of all completed projects. • Worked with engineering and production teams on project status, monitoring and modifying the project schedule as needed based on component availability. • Communicated project progress to internal and external stakeholders, responding to requests and proactively providing updates.• Performed purchase order reconciliation and inventory research and procurement.

Plano, Texas, United States

I was transitioned into the role of Regional Production Specialist where I coordinated and scheduled for additional teams (ICT, Lighting and Medical) and provided support to 20+ engineers in addition to my Project Coordinator responsibilities.

Plano, Texas

Coordinated incoming projects for the Hazardous Locations Team, including reviewing of project requirements, assigning and scheduling projects with on-site engineers or other laboratories qualified to execute applicable work. · Organized and led team meetings discussing scheduling and project updates · Organized and led project kick off calls to determine readiness of projects, sample and documentation requirements, set expectations to the client to ensure a successful project · Monitored and Communicated project progress to internal and external stakeholders, responded to requests and proactively provided project updates – managed project timelines and provided deliverables to clients · Expertly utilized web-based Electronic Folders application to manage project documents, deliverables, and communication. · Generated and submitted invoices for scope of work performed on projects and performed monthly financial audit of billed revenue to insure accurate billing · Supported 12 Hazardous Locations Engineers, handling multiple projects (up to 20) simultaneously to ensure timelines and deliverables were met · Collaborated with other teams to manage testing and project workflow was on target · Served as point of contact for client questions regarding invoicing and partners with team members to ensure issues were resolved · Prioritized projects and tasks to achieve project timeline delivery goals · Served as Notary Public for the company

Dallas/Fort Worth Area

Coordinated all incoming projects, including scheduling work crews, acquiring city permits and engineering reports. Ensured all necessary documents for each foreman was complete and accurate with all job information. Coordinated local utility location line services, invoiced jobs and followed up before and after with each customer engagement. • Assisted the Area Manager and Director of Sales on numerous projects, involving research, organization and scheduling. Assistant to the Superintendant, including purchasing project materials, correspondence and scheduling appointments. • Managed and reconciled office petty cash, expense reports, entered payroll and purchase orders. Maintained office/break room supplies. Served as office receptionist and scheduled estimates for the Dallas/Ft. Worth area. • Worked closely with surrounding municipalities, ensuring all company registration and liability insurance was current. Applied for all necessary permits for each project. • Arranged all out of town travel for crews which included transportation, hotel accommodations and per diem. • Assisted in resolving customer and vendor inquiries, consistently demonstrating exceptional customer service expectations. • Acted as the Warranty Transfer Administrator for the Dallas Office. • Served as Notary Public for the company.

Plano, Texas

Managed the purchasing and inventory control of operational supplies, materials, and products. Sourced new vendors to lower costs to franchisees, searching for the highest quality merchandise at the lowest cost. Served as UPS administrator and coordinated Office / Break Room supplies. • Supported 83 franchisees and as many as 352 stores in 38 states. • Turned around a failing profit center within the first year. Negotiated terms with fulfillment companies to decrease upfront inventory cost from $250,000 to $10,000. Implemented “just in time” fulfillment process that reduced inventory costs of write-offs due to obsolete materials. • Managed online ordering process to increase ordering efficiency with sales exceeding $130,000 per year. Achieved yearly sales goals for over 12 years. • Assisted 3 Directors (Marketing, Finance, and Operations) on special projects, including research and administrative support. Maintained store contact database for the company. • Assisted Director of Purchasing in the planning and carrying out of semi-annual conventions, including scouting of future sites, artwork for show themes, and coordinating production and distribution of company awards and plaques handed out at the conventions. • Served as Notary Public for the company.

Plano, Texas

Worked in both Accounts Payable and Accounts Receivable. Processed invoices from data entry to issuing checks. Maintained payables filing system. Completed deposits. Reconciled and researched vendor statements and communications. Acted as Receptionist Back-Up.

Plano, Texas

Coordinated calendar events, meetings, and travel arrangements. Greeted visitors, answered phones and handled/directed complaint calls. Assisted in diverse clerical support for other departments, including accounts payable, cash receipts, and human resources.• Served as Administrative Assistant to Chief Financial Officer and Chief Operating Officer.

Denver, Colorado

Provided exceptional customer service to clientele. Greeted visitors, answered phones, took messages, distributed mail, and kept office equipment supplied and serviced. Provided technical and administrative support. Handled mass mailings for investment outreach.

English Language And Literature, General

General Studies

Activities and Societies: Student Council, Dean's List