Tshilidzi Singo Email and Phone Number

• Act as the point of contact for internal and external clients• Order office supplies and research new deals and suppliers• Monitors and recommends methods for improvement of office/facility procedures and functions.• Manages office/facility repositories and record keeping systems for storage, tracking and retrieval of Information and materials.• Talking to clients and computer users to determine the nature of any problems they encounter• Maintaining records of software licenses• Interpersonal skills, professional and courteous demeanour, excellent office and phone etiquette, and the• Diffuse tense situations• Ability to work well under pressure and navigate multiple deadlines• Proactive approach to problem-solving and process improvement• Ability to work well independently and in collaboration with others• Event planning and coordination• Managing stocks of equipment, consumables and other supplies - in conjunction to finance office.• Drafting quotations for clients – invoice in conjunction to finance office.• Drafting and submitting of tender documents

Duties: Documents Management Function:· Assist the DDG in the coordination of the Branch Activities, overall management of the Branch, including financial. Assets and Human Resource/ People Management;· Ensure the availability of resources to ensure that the DDG delivers against core responsibilities;· Ensure effective communication with the DDG an all matters relevant to the DDG’s area of responsibility;· Create an enabling environment to facilitate effective performance for the DDG;· Immediately acknowledge all external correspondence by adding date stamp, correct file number· Scan documents for referral to other units as per specification of Manager· Create route forms for all outgoing correspondence.· Create and maintain incoming and outgoing mail registers· Fax and email documents and confirmation of receipts of request unless otherwise stipulated, as the needs arise.· Make photocopies and bind documents, as the need arises· Retrieve correspondence and files as per request and time frame given· Ensure the safekeeping of the documents Management of Incoming and outgoing correspondence• Check all the incoming document before sending them to the DDG and make notes if needs be· Stamp all invoices on the back with date received• ensure layout is correct• ensure that the correct template used• ensure that the signatures in the right places• ensure that all the required signatures are appended• Route form signed by correct people• Manage tracking of outgoing mail• Allocate referral number to all outgoing correspondence• On return, use same referral number to send it back• Daily checks referrals with a deadline and follow up with units on day of expiry if not received back yet. General Management Support Services in the Office of the DDG and the Branch· Setup and maintain system in the office that will ensure efficiency in the office· Manage the Engagements of the DDG · Discuss calendar for next week with manager, every Monday

- Retail administration - Stock management - Inventory control - Merchandiser management - Customer care