Program & Administrative Assistant | Philanthropy
Dallas, Tx, United States
• Provides exceptionally detailed calendar management and scheduling support to senior department leaders; expense report creation and submission; travel coordination, vendor payment processing; production of correspondence, etc. • Works with complex schedules of Philanthropy Department staff, nonprofit, and community partners to set meetings (on and off-site), including site visits • Coordinate meeting logistics, including 1v1 communications with facilities staff, management of attendees, materials preparation, room set-up, and emergent issue resolution • Provides administrative support related to preparing and perfecting documents and presentations for such things as trustee meetings and hosted gatherings (e.g., assembling board pre-read and meeting materials, assembling calendar/schedule/necessary documents for site visits, ensuring that all event presentation elements are in place for hosted community meetings) • Takes minutes and notes for key meetings, and maintain a running list of all committed actions and upcoming deadlines of those the position supports • Assist senior department leadership in staying informed and on track related to upcoming reports due, payments to be made, grantee check-ins required, other one-off impending deadlines, etc. • Works closely with other administrative assistants across CFT as a part of a team striving for cohesiveness in administrative support across the foundation.• Assist the philanthropy team in various special projects for the overall success of the foundation.