Uday Raj Goyal Email and Phone Number

 Provides practical input on the implementation of administrative guidelines, in close coordination with Operations by updating staff on administrative policies, instructions, rules and regulations. Provides support to the office with logistical arrangements related to Meetings/Training/Workshops/Conferences etc.... Supports Procurement/Management of Administrative Supplies, Vehicles, Office Equipment and their respective Maintenance. Controlling & Monitoring Support staff for the Office Maintenance, safety security and other related Miscellaneous activities. Timely Supports the team in drafting Note sheets, letters, memos and other forms for the Government Authorities.  Preparation of Office Budgets, Scheduled Reports, Work Plans and Evaluations on General Administrative or specialized tasks. Daily Attendance Tracking, Process/Verifications of Monthly Claims, Vehicle Log Book Inspections etc.

 Responsible for managing/controlling the entire Admin/Facility activities covering Office Security, building maintenance like electrical/plumbing/carpentry/civil & interior works, Housekeeping, Cafeteria Hygiene, Stock & Stationary, Vendor Management, Transport, Events, Drafting of Vendors/Office/Guest House Agreements, liaising, Setting up of New Offices/Guest Houses/Service Apartments. Bills Processing & their End to End tracking for timely payment to vendors, Vendor Development by preparing the Enquiry/RFQ-RFP, Planning and budgeting of purchase functions involving cost estimation/contract negotiations, Responsible for looking after procurement of CAPEX/OPEX items, Evaluating vendors & negotiating the price/delivery schedule/terms and conditions with them, Performing other Operational Planning works like Cost & Budget Analysis with MIS reports, Petty Cash Management etc.

 Looking after the in house admin activities like employee safety & security, housekeeping, office maintenance, landlord liaisoning, establishing office policies/procedures & work schedules etc. Maintenance & procurement of office assets, Inventory Management, Vendor Management, controlling office expenses etc.. Improving efficiency in operational activities, enhancing service level through the achievements in Internal controls & Productivity Improvement. Addressing requirements of clients to achieve organizational objectives and client satisfaction.

 Preparation of Monthly Dashboard relating to Admin Provisions, Weekly Admin Expense reports, looking out for travel Management, coordination support for Employees Air/Rail/Bus travel tickets, Hotel/Guest House Bookings, Vehicles arrangements . Event Managements like making arrangements for staff training programs, annual sales meet, cocktail parties, sight seeing programs etc. Coordinating for the Procurement, Storage and distribution of Pantry, Housekeeping, Stationary Items to different user departments. Controlling and monitoring of the Housekeeping, Pantry, Stationary, Courier and Petty Cash. Managing the prompt resolution for employee grievances & timely clearance of the employee reimbursement bills. Monitor and process vendor / utility bills and ensure timely payment. Maintenance of Service level agreements with external vendors & laisoning with government bodies . Ensures safety & security of the personnel and property of the company with the adequate number of fire extinguishers in place. Assisting for repair, maintenance & replacement of company’s IT/Non IT assets, appliances, furniture etc. Last but most significant : Guests/Clients and VIPs visit management .

 Responsible for day-to-day functions of administration/facility management departments like managing vendors, space planning, inventory control of stationary, mail room, hotel & travel assistance, coordinating with government bodies.  Handling purchase, smooth processing of invoices and ensure on time vendor payments.  Documentation management, preparing weekly report by maintaining the expense details for all the expenditures made.Timely submission of all the statutory returns. Managing attendance, verification & processing of claims etc. Maintaining personal files of all the employees. Effectively coordinated for in the issuance of Offer Letter, relieving & experience letter, daily leave updations, New Joinee & Exit formalities etc.

 Formulated the monthly MIS report for Professional Tax calculations. Handled full & final settlement of employees, prepared and filed monthly/annual PF returns. Responsible in payroll processing of the clients on the Pan India basis. Filling of client Individual Annual Returns & TDS Calculations.