• Analyses contract requests from Users & determine the appropriate method of contracting / procurements.• Ensures proper bids technical and commercial evaluations are done in line with the internal policies and procedures • Execute the full contract cycle from pre-award to post-award• Tender-board approvals• Ensure that contracting procedures are adhere to audit norms. • Preparation of Contract documents, amendments, variations in accordance with approved OQ contract policy. • Drafts appropriate contractual and commercial terms & conditions to best serve & protect the Company’s interests.• Development of tender specifications in line with business expectations & risk perspective.• Align with end users to conduct the technical evaluation. Take responsibility for conducting the commercial evaluation.• Respond to all clarification requests during tendering periods.• Conduct negotiations with vendors to realize the total economic value to the company considering quality and cost.• Builds and maintain relationships with suppliers in order to secure positive, constructive and cost-effective commercial agreements for the Company. • Monitors market trends and provides accurate supply information to internal customers. • Collate procurement plans well ahead from different stakeholders in order to meet end user’s timelines. • Conduct negotiations with vendors to realize the total economic value to the company considering quality and cost. • Support the management of contract disputes to ensure fair and timely resolution with vendors. This includes escalation/resolution of disputes where needed with the support of legal.• Continuously update the tracking tool with the latest tendering / contracts’ information and details.• Collaborate with the ICV team to ensure that In Country Value (ICV) are in place wherever it’s applicable. • Develop weekly / monthly reports as required by the Management.

*To check & ensure timely preparation of commercial evaluation after receipt of technical evaluation & placement of LOI’s/SPO’s.*Monitoring of contractors in terms of compliance the contract obligations & inform user department for issuance of LTP timely in order to complete the jobs according to the given schedule of time & ensure timely preparation & proceedings contract agreements.*To ensure timely preparation of contracts on technically compliant and commercially lowest contractors/bidders/firms for works/services.*To arrange meetings with contractors/suppliers and user departments for clearance of pending cases and discuss incomplete jobs/works with users, contractors and others to determine the cause of problems and take corrective and preventive actions.*To obtain management approvals in time to time for cancellation/re-tendering of the requirement with consensus of user department and handle special assignments.*To prioritize/handle special cases based on urgent requirements.*To ensure timely receipt of PGB/insurance & stamp papers after issuing LOI’s. *To ensure timely release of bid bonds of unsuccessful bidders. *Timely preparation of SPO’s.*Co-ordination with indenting, finance department as well as with suppliers to ensure accurate and timely payment of invoices.*To ensure timely release of PGB’s after completion of work/job or ensure timely receiving of extension of PGB’s if require.*Maintaining the diary of action procurement process from receipt of requirement to placement of SPO/contract.*To assist DGM (SC) and CM (SC) to establish priorities and assign workload and reviews complex assignments.*Provide technical assistance, comments and resolve queries at initial stage of Purchase Requisition while complying with PPRA rules.*Manage Preparation of Purchase requisitions.*Obtain relevant approvals from Departmental Heads before proceeding for tender process.

Review and approval specifications of received Purchase Requisitions. Review and approval of comparative statements. Negotiations for payment terms, mode of payments, mode of transport etc. Issuance of purchase orders. Keep close follow-up of ordered material and issue reminders of outstanding deliveries. Coordination with Stores for documents required for inspection / receiving of materials from Vendor. Issuance of rejection letters to vendor for replacement of rejected materials. Negotiating with sub contractors to carry on the projects on specific time. Frequent meetings with Contractors. Registration of new vendors following the company procedures. Verification of invoices received against purchase orders. Co-ordination with finance team for establishing LC, CAD or TT for purchase orders issued in favour of foreign suppliers. Follow-up for correct shipping documents from foreign suppliers. Verification of monthly import energy invoices received from WAPDA. Verification of monthly PAK DATCOM invoices for satellite phone. Calculation and verification of LD invoices (liquidated damages) claimed by WAPDA. Review and correspondence with different company contracts with other contractors like M/s Siemens Germany, Siemens Pakistan, M/s Descon Power Solutions and M/s K & M etc. Warranty claims with M/s Siemens Germany in accordance with Maintenance contract. Arrangement of materials and services for annual minor outages. Re-imbursement of funds from contractors (ESBI/DPS) on annual basis.

Review specifications of received Purchase Requisitions.Preparation of Tender Documents.Issuance of RFQ’s to the technically / commercially approved vendors / companies / parties.Preparation of Bid Opening Documents.Preparation of comparative statements after commercial and technical due-diligence.Negotiations for payment terms, mode of payments, mode of transport etc.Keep close follow-up of ordered material and issue reminders of outstanding deliveries.Coordination with Stores for documents required for inspection / receiving of materials from Vendor. Negotiating with sub contractors to carry on the projects on specific time.Frequent meetings with Client.Registration of new vendors following the company procedures.