Umar Rafi Email & Phone Number

Islamabad, Islāmābād, Pakistan

Managed overall Administration of Cement plant including accommodation & Canteen of +1,000 workers, Transportation of 800 workers in general and rotational shifts, Repair & maintenance of Company Vehicles, 24/7 Employee dispensary and welfare dispensary for local villages, Security of plant premises & 5.7 km boundary wall, plantation and rehabilitation of quarry by planting trees as per EPA Operational NOC, implementation of Labor Laws, Industrial & Govt. Relations and Third party contracts. Managed +9,000 kanals of land which is the most critical asset of cement plant. Pursuing on-going company cases in coordination with company legal counsel. Planned, budgeted and executed CSR activities as per company CSR initiative. Managed a good working relationship with local notables, District Administration and other Govt. agencies.

Pakistan

• Coordinate/Rectify issues in company’s land purchasing and proper documentation matters. • Design and record management of all company acquired land.• Carryout surprise audits of Canteen and plant accommodations to ensure compliance with standards• Coordinate among all plant sites regarding crockery demands, government licenses etc.• PR with local government offices, (specially Patwar Khana) and villagers• Streamline all the issues; related to plant sites, highlighted by management.

Pakistan

• Coordinate with BOI and MOI for the invitation and permanent visas for expatriate staff under international mobility assignments.• Ensure the secure and safe journey of staff • Handling the high level delegation from abroad, giving them Protocol and arranging proper security for them.• Visiting National Assembly and to manage Political officials for the image building of the Company’s profile.• Coordinate with local authorities and other government agencies for the betterment of the Company’s business.• Reporting directly to the CCEO on different day-to-day business affairs relating to the head office and production plant site.• Ensure the positive relationship with the print & electronic media for the company’s image building• Coordination between plant manager and local management of district Chakwal and Kalar Kahar (together with local community) for the better image of the Company towards industrial relationship.• Completed project of plant medical unit, truck parking area and bypass road for the local community• Generate security alerts for plant and head office/other locations• Responsible for crises management handling and business continuity plan for all locations• Co-ordination with the stake holders and licensing authorities for timely issuance of different operational licences at plant and head office. • In-charge of Corporate Communication department including Corporate Social Responsibility• Responsible for safety and health audits for Head Office and Regional offices• Coordination with all the government agencies

Pakistan

• Efficiently solve administrative challenges• Maintenance/renovation of Head office and Sale offices• Corporate and fleet fuel cards monitoring• Dealing with insurance companies• Company event management• Airport protocols• Local and international travelling tickets and visa arrangements• Looking after the security of regional offices• Dealing with excise and taxation matters• Administration budget projections/overheads anticipation and monitoring• Appoint best workshops on company panel to have high standards of maintenance to company• Coordinate with BOI and MOI for the invitation and permanent visas.• Ensure the secure and safe journey of more than seventy expats between Islamabad and the Kalar Kahar plant site.• Handling the high level foreign delegation, giving them Protocol duties and arranging proper security for them.• Supervise and manage more than fifteen staff people directly reporting to me in different areas.• Responsible for the Head Office, Human Resource office, three regional offices nationwide for their security and maintenance.• Control a fleet of more than eighty vehicles.• Responsible for supervising five guest houses.• Coordinate with the procurement for procuring administratively related things• Supervise the Company’s key turn over projects of building new offices at different locations.• Reporting directly to the Managing Director on different day-to-day activities.• Ensure the positive relationship with the print & electronic media for the company’s image building.

Pakistan

Motorola Limited, one of the fortune 500 companies of the world; my administrative team and I were responsible for managing the Corporate office and 2 regional offices nationwide. While working with Motorola Ltd., I attended facility training courses in South Africa and Dubai, which enhanced my exposure in the field of administrative work and Government relations. Key Responsibilities:• Ensure smooth functioning of administration in offices.• Coordinate & supervise the security of Office Premises, Property & Personnel.• Coordinate with the Purchase Officer and to negotiate the purchase of all equipment machinery and resources needed.• Ensure compliance & implementation of Administration Policies & Procedure.• Coordinate with the Police department, District Administration, Local & Government Authorities for the betterment of Company’s business.• Getting the visas for Foreign Staff from ministry of interior and immigration department.• Making liaison with other company location offices and executing the controlling procedures related to administration.

Pakistan

• Administering the coordination with various local departments for the successful launch of the company in the year 2005• Maintain and keep the inventory of all company vehicles, furniture, equipment and other tangible assets as to ensure that the requisite resources, vehicles and office machinery are properly maintained and repaired.• Liaise with the Treasury Manager for leasing/insurance of office vehicles.• Coordinate with the legal authorities to settle down legal affairs.• Build the positive image of the company on diplomatic functions.• Updating CEO and related staff on Political & Governmental issues which may affect the Company business.• Proper execution of CEO assignments.• Updating the information to CEO on buildings and other admin related projects/issues.

Pakistan

• Ensure the positive relationship with the print & electronic media for the company’s image building.• Coordinate with the legal authorities to settle legal affairs.• Ensure the Safety Health & Environment in Company’s business activities.• Coordinate with the Ministry of Petroleum and other related business office• Handling the high level delegation from abroad, giving them Protocol duties and arrange proper security for them.• Proper execution of CEO assignments pertaining to Army Welfare Trust and other government offices.

Pakistan

IAC is a telecom consultancy firm and has introduced the first mobile cellular company in Pakistan (Paktel Limited). Besides its involvement in cellular industry, IAC is handling a number of other projects. Some of the multinational telecom companies represented by IAC and Cable & Wireless – UK, Asia-satellite Telecommunication Company – HK, France Telecom, Sofrecom – France, Spectrocan Canada, a division of CSF Thomson – France, CITIC China, Motorola Government Decision etc. Key Responsibilities:• Liaison between PTCL, PTA, FAB, Ministry of Communication and other Government Offices• Reporting to CEO in day to day project activities• Coordinator for the PTCL Technical Audit conducted by a consortium comprising IAC, Anjum Asim Shahid and France Telecom, Sofrecom• Handling companies foreign delegation/security clearances from different Government Agencies

Pakistan

• Project coordination with Engineering and Development team• Identifying new areas of business with the Marketing team and selecting suitable sites for Radio Base Station (RBS)• Meeting with the local authorities for acquiring the site• Gather information and keeping an eye on the competitors project• Helping out the Marketing department for outdoor advertising campaigns• Coordination with WAPDA and other related department for the completion of RBS• Implementation of effective plan for the completion of RBS

Pakistan

• Developing and channelizing of dealers network. Coordination of meetings and their day to day activities/dealers training programmes• Allocation of telephone numbers, general customers information on tariff. and operational procedures of phone sets• Conducting sales transactions/verification and vetting of sales documents• Handling major Embassies accounts• Helping out operation and development departments in coverage surveys• Assistance to customer services and credit department in account monitoring• Handling cellular service of National Assembly, Presidency, Senate, Prime Minister communication, various VIP and Corporate Accounts• Giving Protocol duty to the Cable & Wireless Delegates• Worked as Government Relation Executive• Supporting Marketing department in advertising and promotional Campaigns

Jeddah, Makkah, Saudi Arabia

• Constant liaisons with Principal Customers and other departments namely Sales, Accounts and Operations.• Compiling information of products both by gathering continuous intelligence from the market and also from the other departments within the company• Implementation/Monitoring & Advertising & promotional campaigns and their effective execution.• Monitoring distribution levels in the market & proposing remedial measures in case of shortfalls.• Project coordination for the launch of the new product “KRAFT MILKY CHEESE SPREAD”• Development of companies image and relationship with the principals and customers by visiting them on regular basis• Forecasting stock requirements and monitoring trade receivables• Designing and conducting sales and merchandising training programs for sales/merchandising teams. Offering them advice in other business matters to ensure achievement of companies objectives• Analytical reviews of competitive brands pricing and promotional activities, in case of any extraordinary competitor activity, developing and executing combat tactics.