Facility Executive Soft Services
Current• To Assist Facility Manager for the smooth running of operations.• To facilitate / handhold the Customers during all Client visits.• Ensure coordination for booking of conference/Meeting Rooms, food & beverage service, availability of AV equipment’s, projectors and other requirements• Ensuring an adequate supply of materials and service for the proper operation of the buildings and enter into supply and service contracts as approved by client• Plan, organize and arrange internal events for any processes or business.• Develop contact and coordinate with Security team, IT, Admin team, Business team.• Timely inputs to Admin lead for any concerns•• Any other specific arrangements (Board Rooms / town halls) to be made for the visit need to be informed well in advance for venue availability and necessary clearance from facility Admin to organize the same. Ensure compliance of regulations / requirements of (Genius) JLL management.• Contribute to the Monthly Management Report to Client.• Participate in Emergency Evacuation procedures including crisis management and business continuity.• Manage all Health and Safety issues and actively participate in Health and Safety reviews.• Perform other duties as required by JLL and Client.• Maintaining external employee data.• Prepare SLA’s for Vendors.• Coordinate and organize events requested by business units of Client.• Assist in the preparation of Monthly Management Report and Quarterly Business Review reports.• Assist in Cross audit• Handle Cafeteria and Pantry Operations.• Conduct internal audit for food and beverage vendor.• Ensuring an adequate availability and supply of consumables relating to Pantry, Housekeeping services and Stationary• Ensure service ability of all machines related to pantry and kitchen services.• Compile and follow-up Landlord issues through Landlord tracker.• Follow-up with the vendor for timely submission of invoices.• Regular training of all the soft services staff assigned.
