Supervise the day-to-day operations of the administrative department and its staff, ensuring efficiency and productivity.Develop, review, and enhance administrative systems, policies, and procedures to optimize organizational processes.Plan, schedule, and promote office events such as meetings, conferences, interviews, orientations, and training sessions.Oversee special projects, monitoring progress towards company objectives and ensuring timely completion.Coordinate team-building activities to foster camaraderie and collaboration among employees.Empower employees by involving them in decision-making processes and encouraging autonomy and ownership of projects.Demonstrate proficiency in identifying issues, analyzing root causes, and implementing effective solutions to address administrative challenges.Utilize strong organizational abilities to manage multiple tasks, prioritize workloads, and maintain efficient workflow within the administrative department.Uphold professionalism, integrity, and discretion in handling confidential information and interacting with stakeholders at all levels.Adapt flexibly to changing priorities, circumstances, and requirements within the administrative function.Arrange monthly events in various cities and host two annual mega events, ensuring engagement and connectivity across the organization.Facilitate a seamless transition to remote work by providing home office setups and necessary facilities directly to employees' doorsteps.Organize engagement activities to foster team spirit and maintain high morale among remote employees.

Lead recruitment efforts, including sourcing, interviewing, and onboarding new staff members.Develop and implement training programs to enhance employee skills and knowledge.Ensure accurate and timely payroll processing for all staff members.Manage pensions and benefits administration, addressing employee inquiries and concerns.Review and approve job descriptions and advertisements to attract top talent.Monitor staff performance and attendance, providing feedback and support as needed.Organize and facilitate staff training sessions and activities to promote professional development.Maintain a clean and conducive working environment for all employees.Correspond with regulatory bodies such as PVMA/ICCI to ensure compliance with industry standards.Coordinate with relevant departments, particularly CDA, regarding company asset management.Prepare purchase orders for machinery, plants, and chemicals required for ghee and oil production.Facilitate the testing and analysis of ghee, oil, water, swab samples, and other related materials.Arrange payment of PSQCA dues and handle the application process for ghee and oil licenses.Assist in preparing documentation for the General Manager's foreign visits, including seminars and workshops.Manage all aspects of company tenancy agreements, ensuring compliance and smooth operations.Organize and coordinate the Annual General Meeting of the company.

Coordinate office activities and operations to uphold efficiency and compliance with company policies.Maintain stock of office supplies and initiate orders as needed to ensure uninterrupted workflow.Supervise administrative staff, delegating responsibilities to optimize performance and productivity.Manage agendas, travel arrangements, appointments, and other logistical tasks for upper management.Handle phone calls and correspondence, including emails, letters, and packages, with professionalism and efficiency.Submit timely reports and assist in the preparation of presentations and proposals as assigned.

Manage payroll for 300+ employees, ensuring accuracy and timeliness in salary disbursement.Oversee insurance claims processing, including medical and vehicle-related expenses.Handle HR-related tasks for new hires and departing employees, including onboarding and offboarding procedures.Manage provident fund administration, ensuring compliance with regulatory requirements.Disburse salaries through cheque or electronic means, maintaining meticulous records.Maintain attendance records and utilize time tracking systems for all employees.

Coordinate foreign and local visits for executives, arranging logistics and visa processing for foreign trips.Liaise with government ministries such as the Ministry of Petroleum and Natural Resources, as well as other public and private sector entities.Ensure security arrangements are in place for executive visits to Pakistan.Manage all protocol affairs of the company, maintaining diplomatic and professional standards.Handle cash and credit purchases on behalf of the company, completing necessary formalities.Provide timely reporting and oversee maintenance and repair activities for equipment, buildings, and furniture.Maintain confidentiality of sensitive records and files.

Ensure all necessary information is provided for each purchase requisition (PR).Obtain approval of PRs from the purchase executive before proceeding.Solicit quotations from a minimum of three suppliers and compile a comparison statement for review.Seek approval of the comparison statement from the purchase executive.Prepare purchase orders (POs) for goods procurement and obtain signatures from the purchase manager.Manage vendor registration process, ensuring compliance with company policies and documentation requirements.Issue purchase orders and requisitions using SAP or other relevant systems.Handle registration of bikes and vehicles for company use, including facilitating payments and documentation.Oversee procurement of office furniture and equipment as needed.Prepare gate passes and manage inward and outward logistics.Manage staff separations, including final settlements and exit interviews.Assist in payroll management processes as required.

Address general inquiries and route them to the appropriate departments for resolution.Handle customer complaints via telephone, ensuring timely and satisfactory resolution.Coordinate and provide support to the sales team within the department.Maintain comprehensive records of customer interactions and cases.Assist the processing department by performing necessary calculations.Manage relationships with corporate clients, addressing their needs and concerns.