Vaishali P. Email and Phone Number

January 2018 - October 2022 EA to CEO & CFOOctober 2022 - Present Business Support Manager - CEO Office• Attend meetings (value add or to stay abreast of CEO priorities) and ensure CEO is prepared for all meetings, including coordinating and leading the preparation of content, papers and inputs.• Manage the process for Executive meeting; guiding meetings, including formulating the topics to cover, capturing notes and action items, and following up. This includes quarterly offsites, monthly strategic, weekly tactical, and other leadership meetings.• Work with CEO on board meetings preparations including forward look on agenda, deep dives with proposals• Support in company wide presentations, board, investor and executive offsite presentations and other external meetings.• Lead ad-hoc analytical support, using data to guide strategic decision-making; for multiple projects depending on priorities.• Support the broader Executive team and work with their respective assistants with delivery of strategy, related deliverables andprogress reporting.• Be an expert for handling enquiries coming into the CEO’s office and developing action plans to address them; assisting with thepreparation and distribution of communications.• Manage CEO’s diary, Forwardthinking and planning of the weekly, monthly, yearly schedule and including organising events such as leadership offsites.• Identify and act on opportunities for CEO to engage with the company and amplify his visibility, and partner with the Communications team to support delivery of key communication interventions involving CEO, such company announcements.• Be the point of call for CEO’s executives for any issues they wish to raise, ensuring confidentiality and tact at all times howeverbringing to CEOs attention any issues that would require his intervention.• Oversee management of London office and lead relocation project• Line Manager duties to team of Executive EAs

Over 300 years of specialized experience in steel wire and synthetic ropes and cords solutions, serving thousands of customers globally. Organise, manage and maintain order of CFO’s hectic diary; making all necessary appointments• Act on behalf of the CFO and first point of contact for London based Board members with people from both inside and outside the organisation• Screen all telephone calls, enquiries and requests and handle appropriately• Organise the monthly Finance Leadership meetings including co-ordination of diaries, venue, travel• Attending monthly team meetings, creating agenda and managing an action plan for each meeting• Produce documents, briefing papers, reports and presentations and proofread all reports and presentations created by the CFO• Manage the refurbishment of the London office, maintain office systems, including data management, expenses, filing etc• Complete Expenses for the CFO, Group Finance team and Board members• Arrange UK and Worldwide travel and accommodation as well as organise Global IT and Finance conference• Organisation of Global IT & Finance Conference

Part of the UK's largest property services group, serving customers in over 650 branches across the UK. Support the Group People Director through business transformation and re-organisation.• Keep updated on Director’s priorities and assist in management of actions required, assist with her to-do list.• Extensive diary, mailbox and expenses management• Manage team meeting including venues, agendas, team building events, minute taking and managing activity reports/action plan. .• Administration Management of all company Committee meetings.• Lend support to the wider People team, organise induction for new Executive members and initiate new starter process• Project management; including company charity initiative and launching one awards ceremony for the business in 2017.• Member of project teams: including new intranet, employee survey and agents of change• Whenever possible contributing new ideas and work ways to better the function and business• PA cover for Executive team and CEO through holiday periods and absence of their PA’s

British company providing health and social care working with councils, primary care trusts and doctors to deliver care and support for older people as well as a range of healthcare services for NHS patients.Working for the Chief Executive and Chief Financial Officer running diaries, co-ordinating Executive Committee Meetings and Board Meetings, New Business Committee and Pipeline Management.Working with the large PA community to promote a united work place with shared best practices.• Complex diary management• Full mailbox management • Management of monthly Board, including preparing annual planner focusing on agenda items, strategy and budget timetables• Management of RemCo, Audit and Group Executive Meetings (attending Group Executive Meetings, working with team to set agendas)• Management of bi-weekly New Business Committee meeting; co-ordination of reinvestment requirements from the Board • Management of the business pipeline report• UK and occasional overseas travel arrangements.• Manager to team and co-coordinator for all PAs including development plans and mentoring schemes• Dealing with internal/external client base in professional manner, dealing appropriately with correspondence and phone calls• Organising external events , finding venues for off-site Board level meetings• Ensure awareness of business strategy and key goals and priorities of the Directors and businessAchievements:• Implementation of Boardpad system for all meeting paperwork to be available digitally. • Created a New Business Committee mailbox and system in order for the business to bring approvals to the Committee• Created a PA Community and chaired quarterly conferences for internal PA staff• Moved the London office to a new location, contributing to all ideas through fit out to best practices for the new office• Held training workshops on Outlook, preparing presentations and training tools

Travelex Group is a foreign exchange company founded by Lloyd Dorfman and headquartered in London. It is the world's largest foreign exchange bureau and is a major donor and sponsor of the Royal National Theatre.• Complex diary management• Domestic and International travel planning • Full mailbox management• Anticipate requirements in advance of all meetings to ensure Directors had relevant documents and information prior to the meeting.• Attend weekly Senior Finance Management Meetings• Dealing with internal and external client base in professional manner.• Preparation of finance documents including the Annual Financial Statements. Management Accounts, collate information for CEO team meetings, prepare and bind packs.• Involvement in key projects and doing research when necessary.• Event organising when required and organising private arrangements (including dinners, tickets for events, car transfers).• Manage Finance Team Assistant

Harrods is an upmarket department store located on Brompton Road in Knightsbridge, in the Royal Borough of Kensington and Chelsea, London. The Harrods brand also applies to other enterprises undertaken by the Harrods group of companies including Harrods Bank, Harrods Estates, Harrods Aviation and Air Harrods.• Extensive diary management and set up key meetings with internal and external departments and Concession Partners.• Attended meetings and created action points for distribution.• Helped arrange meetings, producing financial analysis, send out sales information as deemed necessary for over 45 Concessions.• Organised travel and accommodation for trips (UK and Global) throughout the year, set itineraries and reconciled expenses on return.• Email management, ensuring Director was kept up to date, delegation on urgent issues as well as responding to mails where appropriate.• Adhoc assignments and projects, researching new prospects, approaching new ventures, and actioning competitive analysis • Created detailed PowerPoint presentations through the year for Board meetings, creating graphs, charts and using Excel to show analysis. • Organised bi-annual conferences, preparing presentations as well as ensuring smooth running of the event.• Organised team events (including Christmas boat parties and after promotion events).• Worked with Marketing to ensure all events are organised and to the Director’s needs, attending where appropriate.

Habitat Retail is a retailer of household furnishings in the United Kingdom, France, Germany, Spain, and has franchised outlets in other countries. Founded in 1964 by Sir Terence Conran.Merchandiser (5 years)• Planned sales budgets, managed stock levels, planned ranges whilst working with buying team. • Designed stock packages for 40 stores, ensuring new product launches were timely and were sent to the right stores and • Visited stores on a regular basis to discuss stock packagesP.A to Retail Operations Director ( 2 years) • Diary Management and meeting organising for team.• Email management, ensuring daily meeting with the Director were adhered to and emails were prioritised.• Continuous creating of PowerPoint presentations.• Event planning including organising bi-annual events for over 60 employees.

The John Lewis Partnership is an employee-owned UK company which operates John Lewis department stores, Waitrose supermarkets and some other services. The company is owned by a trust on behalf of all its employees — known as Partners.