Virginia Johnston Email & Phone Number

United States

United States

Charlottesville, Va

● Serve as point person for the SEAS team, coordinate and participate in departmental planning and development activities, ensuring successful business operations support. ● Work with key stakeholders, school leadership, and team members to create and coordinate virtual and in-person events, including our tailgates, Reunion luncheons, department virtual town halls, and the annual donor recognition dinner. ● Coordinate the Engineering Foundation’s bi-annual Board meetings, researching and proposing venues, coordinating with caterers, organizing room blocks at local hotels, and day-of operations.● Manage, coordinate, and schedule the committee and plenary meetings for the Engineering Foundation’s Board meetings, including bi-annual in-person multi-day meetings.● Assist in the preparation of event briefings for football suites, basketball games, and travel for the Dean and Executive Director.● Maintain financial records and budget for department funds, following University and departmental policies and procedures. Ensure that bills are paid promptly and that the department complies with university requirements.● Maintain UVA Engineering Foundation state compliance and regulations across 27 states, keeping the Foundation in good standing.● Create and manipulate reports in Advance, Evertrue, and Tableau based on set criteria provided by the Executive Director and other team members. This task provides valuable insights and information for decision-making. ● Actively manage executive staff member calendars, scheduling and confirming appointments, multi-person meetings, and arranging business travel. This role is essential in ensuring efficient use of time and resources.

Afton, Virginia, United States

Greet all visitors, pour wines for tasting, respond to customer questions as appropriateHandles routine purchasing transactionsTake the initiative for self-development to understand the winesAssist with bi-annual events, pouring wine for customers, providing exceptional service

Charlottesville, Va

Perform a variety of highly complex tasks for various projects as requested; manage workflow and coordinate upcoming deliverables with team; complete projects of varying complexityMaintain, improve, and streamline internal processes to improve project efficienciesAnalyze state administrative code to compare with internal database through researching and communicating necessary changes or updates Scan legal reporters to store in a database for correct pagination of the documents; Promoted to team lead after three months to assist with additional workload and process backlog of unscanned reportersArchive reporters to determine status and locations of documents on the server and in the officeCheck the mail for additional reports, log reporters, and take to the printers to have bindings cut for scanning.

White Hall, Virginia, United States

Greet all visitors, pour wines for tasting, respond to customer questions as appropriateEffectively promote and sell exclusive wine to customersManage inventory in tasting room, coordinate with team to replenish inventory on weekly basisOrganize release dates for new wines and work with other managers to stock the tasting roomTake the initiative for self-development to understand the winesHandles routine purchasing transactionsEnsures every visitor enjoys their wine tasting experience and leaves with a solid impression of the winesPerform opening and closing duties for every shift, including restocking cases for tasting room inventory, cleaning and restocking wine glasses, and cleaning the tasting room

Charlottesville, Virginia

• Perform complex analyses and modeling of financial data for seven (7) programs, identifying projections, trends, and variance analyses resulting in actionable recommendations.• Create key financial deliverables, driving timely results for financial processes from beginning to end of program timeline. • Provide inputs as well as manage analytical and risk-based controls to support program budget and cost accounting procedures.• Develop, execute, and innovate reporting solutions to drive business line performance packages and summaries. • Track multiple deadlines ensuring project budgets and activity are on par with contract requirements and program guidelines by working with project contacts to obtain the most accurate schedule and budget modifications. • Utilize data management software programs to analyze and integrate financial data and prepare reports in a variety of formats for the program team.• Serve as a liaison on budget and cost accounting matters.• Prepare, review, and submit invoices to Billing Department, track status to ensure receipt of funds from the customer. Input invoice updates into monthly reports for Program and Business Managers.

Office Of The University Counsel

• Manage the assignment of outside counsel appointments to assist the University with various legal categories from finance, real estate, and HIPAA related matters.• Point of contact for outside counsel including processing invoices with the Virginia Office of the Attorney General (OAG), creating outside counsel contracts for submission to the OAG for an appointment.• Review incoming construction bond contracts, prepare reports to ensure contracts are within negotiated parameters including accuracy of information from the bond amount, proper bond forms, and SCC license for surety and contractors.• Monitor budget for the project and ensure invoices align with the budget as well as stay on task through records in Serengeti database. • Ensure adequate funding availability by maintaining detailed Excel spreadsheet of project budget and status of invoices between University, OAG, and outside counsel. Follow up with proper departments regarding timely submissions. • Prepare, proofread, and notarize court documents for use in court hearings and other proceedings. • Manage a document storage project, coordinating with other personnel to properly dispose of dated records in the office and storage unit as outlined by the Virginia Public Records Act (VPRA). • Assist in the creation and implementation of the office document management database; creating key terms for documents and categories for accurate storage archiving. • Skilled at determining the right people to bring together to solve a problem; proactive in taking steps to find a solution. • Perform administrative duties including organizing meetings for University personnel, answering phones, and purchasing materials for the office following compliance regulations including FAR and state government laws.

Lorton, Va

• Performed front desk responsibilities, such as answer phones, schedule patients, insurance verifications, collect payments, and run reports• Verified Medicare, and Medicaid verifications and monitored receipt of Physician approval in a timely manner. • Created an open, welcoming environment by maintaining the flow of the clinic through routine cleans, purchasing new equipment, and engaging with patients. • As part of the healthcare team, assisted therapists with patients to provide a smooth course of care and exercise assistance. • Reduced cost of weekly linen delivery by 25% by monitoring the use and excess supply in clinic

Bachelor Of Science (B.S.)

Paralegal Certification

Education record

Advanced High School Diploma