Kalyan Vallabhaneni Email & Phone Number

Hamilton, Nz

Hamilton, Waikato, New Zealand

Hamilton, Waikato, New Zealand

Manage the financial operations of the Infrastructure Alliance, including budgeting, forecasting, and financial reporting.Ensure compliance with accounting standards, policies, and procedures.Collaborate with key stakeholders to develop financial strategies aligned with the alliance's objectives.Provide financial insights and analysis to support decision-making and optimize financial performance.Conduct periodic audits and implement internal controls to mitigate risks and ensure financial integrity.Develop and submit monthly claim for payment.Managing the annual Alliance budget and target cost estimate (TCE) of the Alliance.Review the departments accounts (people, plant and facilities) and ensure all are recovered monthly.Undertake financial accounting in stipulated timelines.Ensure month end processing, accruals, journals (including salaries and wages), cost analysis, reconciliations and other transactions are undertaken in a timely and accurate manner.Ensure all transactions are processed according to company policy and in line with Alliance standards.Collate and consolidate forecasting information from budget holders monthly for review. Track and report on variances between forecast and actual in the following month.Train the finance administrator as and when required for smooth function of the process.

Ngaruawahia, Waikato, New Zealand

Reporting the financial analysis to the Downer corporate on a fortnightly basis. Ensure month end processing, accruals, journals, cost analysis, reconciliations are undertaken in a timely and accurate manner.Ensure all transactions are processed according to the company policy and in line with alliance standards.Collate and consolidate forecasting information from budget holders on a monthly basis for review and report on variances between forecast and actuals in the following month.Generate and submit the monthly accruals and claim for payment from council. Assist the managers to check and process all supply chain partners and subcontractor claims for payment.Leading the annual external financial audit process, working in co-operation with the auditor to provide relevant financial information.Complete monthly alliance and council reports in timely and accurate manner.Using the required business systems like JDE, SharePoint and IT systems to a consistently high standard.Proper handling of financial transactions as per the GAAP standards.Complete ad-hoc finance projects as required by management.

Cambridge, New Zealand

• Entering the transactions in the ERP system including Accounts Payable, Accounts Receivables, Inventory, Fixed assets and Payroll modules.• Reconciliation of ledgers including bank accounts and reviewing the balances.• Collating the timesheets and processing the payroll for the employees on time.• Prepare the PAYE and GST returns and ensure both are paid to the IRD as per the schedule.• Preparation of monthly, half yearly and annual financial reporting. • Budgeting and forecasting.• Preparation of cash flow report.• Research and resolve accounting discrepancies.• Proper handling of financial transactions as per the IFRS standards.• Prepare ad-hoc reports as requested by management.

Hamilton, New Zealand.

• Managing the daily income and expenses and ensure the cash is deposited in the bank daily.• Planning and ordering the inventory stocks as required. • Managing the supplier payments and bills.• Creating invoices and collecting customer payments• Planning the rosters, publishing the weekly timesheets and processing the payroll for employees in time.• Prepare the PAYE and GST returns and ensure both are paid to the IRD (Internal Revenue Department) on time.• Budgeting and costing of the food items to ensure the profit margins as per the business plan.• Prepare weekly sales report, bank reconciliation and financial statements at the end of the month.• Consulting with the chef in planning the menus and costing.• Organising special events for the customers and planning the costing for the events.

Hyderabad Area, India

Responsibilities:Department: Global Finance Operations.Platform: Oracle R12 & 11i (Old Version) and Omni flow (Imaging system).Managing the Corporate Finance of Electronic Arts Inc., California. at Global Finance Shared Service center, Hyderabad. My prime responsibility is to handle end to end functions of NA (North America) Accounts payable and Global (NA, EU & APAC) Purchasing departments. Ensure the SLA’s (Service Level Agreement) and deliverables are met at any given point and keeping the process in green without escalations. Mentoring and training 25 team members in both the departments and supporting in achieving their KPI’s (Key Performance Indicators).First point of contact to the stake holders of NA (US & Canada) Accounts payable department and Global (NA, EU & APAC) Purchasing department.Preparing and reporting the P2P process metrics (MIS) to VP, Corporate Controller and stake holders and share the health of the process quarterly in the QBR (Quarterly Business Review). Actively participated in creating the NA Accounts Payable and Global Purchasing Policies and Procedures along with the EA corporate steering committee and implemented them.Prepared the SOP’s (Standard Operating Procedures) and flow charts for both Accounts Payable and purchasing departments. Working under the pressure with targets and deadlines in accordance with SLA`s. Ensure all the invoices and payments are processed with in TAT (Turnaround time) and accounted to the current fiscal month.Managing the end to end P2P process from placing the orders with the suppliers, creating the PO’s, processing of invoices, expediting the payments and also ensuring the PO shipments and Invoices are accounted to the respective sub-ledgers.Reviewing the AP Invoice Aging, IOH, Un-invoiced Receipt Report (Accruals), Credit Memos, Open PO’s with my teams and ensure nothing to be in the 90+ days bucket except for exceptional cases.

Pune Area, India

Responsibilities:Client: Electronic Arts Inc., California, USA.Process: Accounts payable. Platform: Oracle 11i & Omni flow (Imaging system)As a manager of the team I was handling a team of 22 people and reporting to Vice President. Managing the accounts payable process from end-to-end of the client and meeting the expectations of the client. I was the first point of contact for any sort of escalations from the client in Accounts payable. Below are the activities.Invoice processing, IOH (Invoice on hold), URR (Un-invoiced receipt report), Quality (Invoice Validations)Disbursement activities (Daily Payment runs, void and reissuance of checks, wire postings, manual check issuance)Inventory and Royalty vendor payments, Query Management, AP Help desk, EDI File upload (Electronic Data Interface), New Supplier creation and maintenance.Escheatment to the Government of US by state vise.IExpense (Travel & Entertainment) report auditing.Weekly AP posting to GL, Quarterly AP accruals, Month end AP closing, Month end AP Reconciliations, Month end JE’s, P-Cards Auditing & T-cards ReconciliationSLA Reporting to the client and discussing the monthly SLA and getting the approval from the stakeholders.I am the responsible person for all the above activities. All the above deliverables are met by doing proper production planning and prioritizing the work so that we meet the SLA.Taking up the CCRP (customer complaint) discussion with the client and reporting it in the SLA on a weekly basis. Managing the resources and recruiting the new resources incase if there is any attrition.Taking the people related issues to the HR and raising the early warning through EWS with HR.Seat sharing and optimum utilizing of the resources. Taking the irate vendor calls and meeting to the commitment promised over the calls as per the policies. Adhering to the SOP’s (Standard Operating Procedures) and maintaining the DPM's (Department Procedure Manual) of the process.

Chennai Area, India

Responsibilities:Client: Wyeth Pharmaceuticals, New Jersey, USA. Process: Accounts payable. Platform: SAP & Go Between (Imaging system) I am one of the key resources who successfully Transitioned/Migrated the accounts payable process from USA to India. With all my ability and skills the process is in a stabilized position and delivering up to client expectations. Adherence to the agreed Service Level Agreement (SLA) like Turn-around-time (TAT) and accuracy interacts with client on a daily basis and key operational variables.Creating the control points, control charts and visual management to the process with liaison with the six sigma operational excellence team. Supervising and assisting my managers in various managerial functions like Report analysis from SAP and releasing payments more than $100K.Downloading the daily work from retrieval site and allocating the work to the processors.Updating the IP volume tracker, total number of invoices received and total number of invoices processed on a daily basis.Taking care of auditing like internal audit, payment audit and sustainability audit from the daily work processed by the processors and updating the quality Metrics.Downloading the MRBR report from SAP and tracking the invoices which are blocked for price and quantity variance.Downloading the ZMRBR report from SAP and tracking the invoices which are blocked for approval.Clearing the parked invoices in SAP with the help of resolution team who in turn contact the requestors and the vendor.Supporting the payment team in disbursements like check run, wire run, visa payment run and board of director's payments.Supporting the service management team regarding the SLA's and TAT. Follow up with the vendors if any duplicate payments are made by mistake by the processor and recovering the amount. Supporting the external auditors with the Journal Voucher upload in SAP and giving the back-up documents to the auditors for SOX compliance.

Hyderabad Area, India

Responsibilities:Department: Global Finance Operations (GFO). Process: Accounts Payable. Platform: Mainframe & GWIS (Imaging system).First point of contact for the vendors, employees and the business area in Accounts Payable process in Global Finance Operations Department of HSBC Bank USA. Handling and resolving the critical situations in Problem Resolution queue, Supervisory queue, Vendor setup queues and Purchase Orders (PO).Maintaining and updating the MIS reports like Aging report, Volume report, Capacity-planning report, Error tracking report and Daily Metrics.Auditing the daily work of the processors at the end of the day on basis of 80% of the amount and 20% of the volume including business areas work so that we deliver the quality work back to the host country.In depth Knowledge of various accounts of the company in core finance system called APS (Accounts Payable System) and affinity for numbers in accountancy.Keeping a track of the volumes in Processing, Problem Resolution, Vendor setup, Traces and T&E (Travel & Entertainment) queues so that we meet the SLA requirements.Keeping a track on general ledger accounts and making sure the right Cost centers are debited in Accounts Payable department of HBUS (HSBC Bank US. NA).Updating the Over payment (OP) sheet on a regular basis and collecting back the overpaid amounts from the Vendors. Reporting the Gift checks gifted to the employees in T&E to the business area so that the amounts more than $25 are taxed through the HR department of HBUS (HSBC Bank U.S. North America) as per the IRS (Internal Revenue Service) regulations of America.Calling up the vendors and the employees when there is any discrepancy in the invoice sent to us for payment.Checking and charging the right commodity codes and the property area codes in the APS (Accounts Payable System) so that the right sales tax amount is paid to the vendor.

Melbourne Area, Australia

Projects handled in Sales Force Australia: Orange One Australia Pvt. Ltd. - No.2 mobile networks carrier and service provider in Australia and operating in 27 countries around the globe. The Age Australia Pvt. Ltd. - Leading daily newspaper in Australia. Save the children Australia Pvt. Ltd. - Charitable institution for the children in Australia and across the globe for a good cause. Foxtel Australia Pvt. Ltd. - Largest cable television network service provider in Australia Owned by Kerry Pecker (Owner of Crown casino and Channel 9) and partially owned by Star Network (Rupert Murdock) of United Kingdom.

Charted Accountant, Accounting And Finance

Provisional member of Charted Accountants Australia and New Zealand.

Master Of Professional Accounting, Accounting And Finance

Bachelor Of Commerce (B.Com.), Accounts & Commerce

Activities and Societies: Won the Volley ball tournament.

Intermediate, Mec

Activities and Societies: Badminton, Volley Ball

Ssc, High School/Secondary Certificate Programs

Activities and Societies: Group Team Leader for the school team. Badminton and Volleyball.