Vanessa Macpherson Email & Phone Number

Canada

Toronto, Ontario, Canada

Provide executive support to the President and C-suite teamMaintain demanding calendars, which includes arranging and coordinating all meetings, internally and externallyTrack, prioritize and schedule key objectives dailyArrange and coordinate corporate travelProcess & maintain expense reportsGood ability to collaborate with executives in designing effective presentationsOrganize & manage monthly All Hands HuddleCollaborate with cross-functional teams with event planning

Provide high-level administrative support including complex calendar management, on- and off-site meeting organization, formal and ad hoc minutes along with follow up Draft communication (letters, emails, corporate memos)Prepare presentations, proposals and reports for internal and external stakeholdersOversee expenses (submission and management) as well as vacation / absence reportingPerform research projects as required by executive teamManage contracts and maintain the filing systems for hard and soft copies of agreementsOversee management of the office floor plan, and assist in coordinating office moves

Provided administrative support to company’s senior leadership teamCoordinated communication including telephone calls and emails between staff, clients and service vendors Coordinated, setup and planned company social events during and after business hours (e.g. town halls, meeting luncheons, special seasonal events, annual holiday party)Maintained and monitored Project Update Report to ensure deadlines met by all partiesManaged inventory control and office administration budgetSupervised the maintenance of office Set up and administrative on-boarding of new employees Reconciled expense reports and credit card statementsCollaborated in company’s Joint Health and Safety Committee

Direct report to organizations Board of DirectorsMaintained compliance protocols of by-laws and legislationResponsible for property accountability and property management of 152 townhomes Provided leadership issue resolution to over 250 tenants, documented outcomes and ensured compliancePrepared reports, communications, minutes, attended meetings and completed follow-up as requiredEvaluated potential tenants for residency to ensure standards of responsibility are confirmedResponsible for adhering to rent-to-gear income and completion of yearly account reconciliationsSupervised bookkeeping, accounts payable/receivable; contact tenants delinquent in payment; maintained a comprehensive system of records

Provided administrative support to Office ManagerDay-to-day communication with all staff, tenants and contractorsManaged weekly accounts payable and receivablesDemonstrated ownership of problems and difficultiesCollected, deposited and kept record of monthly rent Assisted Office Manager in preparation and administration of operating budgetsOrganized and motivated community development programs ie. Food Share ProgramAssisted committees in carrying out their responsibilities and continued active involvementMaintained company website, social events