Executive Assistant To Chief Executive Officer
Administrative support• Manage and organize CEO’s calendar including scheduling meetings and appointments, prioritizing requests,• Handle incoming and outgoing correspondence, including emails and phone calls. • Handle sensitive information with the utmost discretion and maintain confidentiality at all times. • Act as a liaison and provide support to the Board of Directors and Chairman of the Group. • Coordinate travel arrangements including flights, accommodation, and transportation. • Manage and coordinate expense reports in a timely manner.• Assist with personal tasks as needed to support the CEO and Chairman. Office Management• Maintain office supplies and equipment for the executive team. • Provide hospitality to all guests and visitors. • Ensure smooth day-to-day operations within the executive office. Meeting and Events Coordination• Organize and prepare materials for meetings, including agenda, presentation and minutes. • Ensure meeting rooms are well equipped and with optimal setup.• Coordination with Board of Directors across the Group in Europe and USA to ensure follow up on action items and execution of groups strategy. • Lead and coordinate tradeshows for the group in Europe and International (USA) ensuring travel arrangements, hotels, equipment, and coordination with local teams and suppliers. Marketing Coordination and Project Support• Organization and coordination for the group during events such as Sales Seminars, Trade Shows, Open House, and Product Launches.• Coordinate the implementation of the social media strategy across different channels (LinkedIn, Instagram, Website)• Coordinate the creation of internal and external newsletters, PR, translations, and other communications. • Manage relationships with external service provides i.e. agencies, photographers, tradeshows.• Creation of the digital sales sample book for the groups’ commercial team.
