Vanisri Kumarasan Email and Phone Number

• Update leave for production workers• Prepare OT Claim & Summary for production• Submit MC & MC claim to HR• Stock take of raw material• Prepare documents for Audit (Housekeeping and Machinery)• Update stock balance to maintenance supervisor• Update stock usage by production in excel sheet• Prepare punch card monthly for all staff• Dispatch company (Bank Guarantee (BG) and follow up for collection• Dispatch (Company Agreement) document at RAC (RAILWAY ASSETS CORPORATION) and follow up • Deal with Government offices for Certifications• Prepare for yearly audit of Stock Balance with External Auditor and update the balance to HQ• Prepare PO for material purchasing• Follow up with supplier for material delivery• Prepare monthly Invoice summary to HQ and send via email.

To liaise with the Procurement Department over thepurchasing of supplies for the Maintenance, Security and Housekeeping DepartmentsTo undertake a regular stock, take of supplies within theMaintenance and Housekeeping DepartmentsTo prepare monthly report on recurring calls and prepare andanalysis of this for the Head of Facilities ManagementTo provide administrative support for the Head of FacilitiesManager.• Raise PR (Purchase requisition) to procurement.• Submit leave form for Maintenance, Housekeeping, Securitydepartments to HR.• Raise claim form Maintenance, Housekeeping, Security

• Create new Sales Order and Proforma Invoice as per Purchase order from customer in JDE System.• Create new Credit Note, Debit Note, Credit Order & Purchase Requisition in JDE system.• Follow up on Credit Note, Debit Note, Credit Order & Purchase Requisition within external department (Finance, CEO Office)• Provides administrative support for the executive in Marketing department.• Support office workflow procedures to ensure maximum efficiency.• Support customer service teams with various administrative tasks.• Manage correspondence internal and external for supporting Department.• Sort and process both incoming and outgoing mails.• Collects and updates information to maintain departmental records, as appropriate; establishes and maintains files and records for the office• Communicate / follow up with procurement department on supplies purchasing & preparing the monthly report• Provide administrative support and assist on other duties assigned.• Prepare DHL & FedEx courier services for Foreign shipment.