Vanna Dufour Email and Phone Number

• Providing support to the owner/project manager and field staff• Organizing all aspects of pre-project planning• Reviewing Si’s, COs, ADDs, etc • Lining up sub-contractors, and ensuring they have been provided with full project details• Contacting field staff to obtain project details and ensuring projects run accordingly• Working onsite along side with field staff and site supervisors to ensure paper work is done • Analysing drawings and construction specifications in order to create job packs, which include all project details• Participating in weekly production meetings• Taking part in the yearly COR audit, and ensuring the field staff are prepared for the audit• Dealing directly with the COR auditor, and ensuring s/he has everything they require• Participating in monthly JHSC meetings

• Supporting 4 Advisors (Project Managers)• Applying for building permits in all municipalities, and organizing all supporting documents and plans• Regular client care, and maintaining client documents, communications, and files• Creating scopes of work, and schedules• Contacting and scheduling trades• Ensuring systems are updated, and project details and correspondence are accurately tracked• Ordering materials for all ongoing projects• Coordinating with Advisors to help with pre-planning phase of construction• Organizing initial consult appointments for the Advisors and the client• Meeting with clients and review legal contracts, doing initial surveys, and addressing client • Ensure job sites have adequate safety signs, and are properly prepped• Sample presentations with clients• Ensure trades are notified of any changes in scheduling• Vendor relations, keeping up with product trends, and getting proper product training• Negotiate with vendors to get the best possible pricing • Intimate knowledge of the trades that have won the tender for each project• Submit regular reposts to the President, which give an overview of projects and tasks• Aid Advisors in developing solutions for various construction hurdles • Have provided support to the estimators, with regards to the tendering process • Fleet management

• Responsible for all accounts payable, managed through Quick Books• Reconciling all corporate, manager and employee expenses, on a monthly bases. As well as creating all the cheques through Quick Books• Reconciling company purchase orders with client invoicing• Dealing with contractor invoices and dispensing all payment in relation to those invoices• Providing support to the CTO, general manager, and CEO• Booking all travel and monitoring travel through Excel• Closely managing 35 company cell phones directly with an account manager at Rogers. • Answering phones and greeting customers as they entered the office• Scheduling and managing the office boardroom and meetings• Creating purchase orders in Quick Books • Ordered all supplies for the office• Managed all shipping and receiving for the office• Managing team building events and other office events • Collaborated with the project manager to create the supporting documents for client invoicing

• Payroll for 25 employees• Managing cash flow, accounts, cheques and bill payments• Managing current jobs and creating all invoices • Providing support for 2 directors and 1 project management• Project tracking and monitoring profit and lose• Responsible for accounts payable and accounts receivable• Answering the phone and scheduling in appointments for the salesmen• Dealing with customer concerns verbally and via email

• Preparing purchase orders for various supplies both inside and outside the office• Data entry and scheduling, to which precision and accuracy was of the utmost importance. Pulling from customer PO’s to create 25-30 work sheets a day.• All clerical duties; faxing, filling, emails, and scanning• Answering the phones, upwards of 20+ calls daily on a multi line phone• Addressing customers concerns and questions. Take the initiative to learn the ins and outs of the business to better meet customer demands.• Greeting all customer in an energetic and friendly manner• Providing assistance with shipping and receiving when ever necessary