Varsha Lalwani Email & Phone Number

Dubai, United Arab Emirates

Achieved a 40% reduction in expenses (Cost cutting technique)Finance Support- Assistance in audit's prerequisites inclusive of employee contracts, VAT payments.- Liaising with Bank's RM for documentation approvals.- Co-ordination for Cheque collection/deposits; Insurance Renewals; Visa application, renewals & cancellation.IT Support & Vendor Management- Co-ordination with IT Department queries and local vendors for IT requirements.- Co-ordination with DU, DEWA, Facilities Management team, pantry stocks, and P.O Box clearances.- Liaising with DMCC for document approvals, quarterly office inspection, procurement and management of office supplies, and maintenance team.Marketing Support- Venue/price sourcing and negotiations.- Administrative assistance to employees and senior management, Developed NOC's, business solutions ( employee's visiting card printing solution).- Event Co-ordinationEmployee Welfare Solutions - Vital documents dispatch - Regional & International.- Employee welfare tasks (asset repairs, procurement of reward vouchers).

Dubai, United Arab Emirates

 Invoicing and supplier LPOs (SAP – Trained by Al-Futtaim Finance to operate SAP), attain ICM approvals, clear pending payments from clients and timely payments to suppliers. Create payables and receivables – MIS to help management and finance to track payments. Diary Management of reporting Manager and General Manager. Weekly Management meetings, Minutes of the meeting, Generating status and outstanding payment reports. Processing of business claims (Petty cash management). Inventory control, asset check, liaising with IT Service desk and HR connect for the Team. Assist planning, scheduling, billing and collection of all SMS campaigns for the Al-Futtaim Group Companies.

Dubai, United Arab Emirates

 Assisted Chief Accountant with invoices, follow up on due payments, cheque collections, deposits, Inventory entries, MIS reports, and data entry in the system. Petty cash management. Custom clearance, storage and delivery arrangements of goods including inventory records. Coordinated with Sales team. Presales activities (planning). Power point presentations, worksheets for board meetings. Minutes of the meetings/follow ups. Data- input, Maintenance and Evaluation of Sales reports (CRM system). Office equipment and maintenance. Main point of contact – Installation (Service team for work orders and clients). Telephone management (messages, making offers, submittals). Maintained employees’ files and Leave record as per Company policy.

 Arranged Management’s Hotel reservations and visa formalities.  Generated customer’s invoices and follow up for payments. Petty cash compliance involving processing of business claim. Developed and maintained computer database for administrative reports and tracking, career services reports, course listings and mailing lists. Prepared/followed up proposals to companies. Maintained of HR records. Co-ordinated with Insurance Company for Group Life and Medical Insurance and process staff claims. MIS reports (medical, petty cash, HR records). Internship administration and logistics. Assisted in written material including newsletters and activity reports. Maintained and controlled administrative documents

Dubai, United Arab Emirates

 All rules and regulations of the Strata Title Law are adhered to. Worked closely with all concerned Emaar departments. Submitted relevant documentation and records to the Real Estate Regulatory Authority (RERA). Liaised with the Community Managers and Coordinators, ensured all deficiencies are appropriately recorded into the deficiency tracking system. Tracked the response to correspondence received from residents and customers. Implemented closing / disposal process of any documents as per procedure set out and approved by the department manager. Responsible for developing and implementing an archiving system to retain and retrieve departmental information. Provided periodic updates to Management. Organized meetings between Emaar and the Resident Committees and the Land Committees Tabulate minutes of all meetings held with both committees. Managed the community mailbox and ensured emails are answered within the determined service level agreements. Created a highly effective organizational and filing systems including quick and thorough indexing, filing and off-site storage, resulting in easy access to critical information and streamlined office functioning.  Arranging for Hotel reservations – Inbound Travel arrangements and visa formalities of Customers / Suppliers. Co-ordination with Travel Agent for Staff Air tickets and co-ordinating with Account.

 Performed Administrative and secretarial support function - General Manager. Generated Sales Invoices/follow up with GCC and local customers for remittance and reporting Debtors outstanding payments to Chief Accountant. Co-ordinated with Insurance Company for Motor accident, Medical cases, check on renewal of Fleet, Medical and Group Life policy for any claim or renewals. Etisalat payments. PRO tasks of visa renewal, new visa, trade license renewal and PO box renewalsScheduled Visa medical appointments for colleagues as per the schedules given by immigration officer of the company and maintained the records. Coordinated with Banks for staff salary and daily business transactions. Arranged and confirmed Hotel reservations. Handled Custom requirements in case of Import / Export as well as visiting the Dubai Ports and Customs (Jebel Ali). Liaised with Chamber for documentation approvals. Co-ordinated with Travel Agent for Manager’s/colleague’s Air tickets, getting quotations, selecting appropriate cost appropriate airline and co-ordinating with Accounts Department for their annual/emergency leave dues. Prepared and maintenance of expense claim records

Promoted to HR Assistant Prepared salaries for 750 staff. Coordinated with subordinates for employs leave. Staff recruitment, interviewing new candidates/ short-listed as per the Department Head’s requirements, handled the complete recruitment process (end to end). Maintained Passports records.

Complete correspondence of the General and Asst. Manager. Liaised and maintained open lines of communication amongst (all staff and management). Additions / amendments in the ISO issues for all the Department Heads as pre-requisite cases and their distribution in accordance to the state procedures. Attended Meetings (Sales / Managers Review monthly meetings), minutes of meeting. Independent self-correspondence relating to the Section Head and Marketing executives which also included preparing Quotations, handling customer complaints. Customer’s inquiries and co-ordinating with Marketing Executives to attend the inquiries. Arranged for Marketing Campaigns, publicity, co-ordination with sponsors and Management.

Dubai, United Arab Emirates

 Handled entire office routines matters inclusive of reception, petty cash, daily banking formalities, preparation of Sales Invoices/Quotations to prospective customers and taking care of all visa formalities and hotel reservation for guests / suppliers invited for IT Exhibitions [Gitex].

Foundation Degree, Tourism And Travel Services Management

Bachelor'S Degree, Business/Commerce, General

Education record