Victoria Swinburne Email & Phone Number

Lawrenceville, Ga, Us

United States

San Diego, California, United States

Administrative Support to two VPs of Operations and their respective Territories (West Coast / Northeast)Supported 40 Traveling Operations Field LeadersSupported 800+ Retail locationsResponded to emails and other correspondence to facilitate communication and enhance business processesProduced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivityScheduled appointments and handled calendars for Senior Leadership and Leadership TeamHeavy interaction with all levels within company to plan and complete special projects (HR, Legal, Benefits, Events, Travel)Coordinated and booked airfare, hotel, ground transportation, and prepared itinerary to facilitate successful tripsGathered documents, data, and formulated analytics to prepare for discussion and reports for reviewProcessed travel expenses and reimbursements for VPsOnboarding of new hires within each Territory

Oversaw personal and professional calendars and coordinated appointments for future eventsDisplayed absolute discretion at handling confidential informationProvided multifaceted services to career professionals by running errands, managing mail, scheduling appointments, and arranging transportationDelivered clerical support by handling a range of routine, special, and personal requirementsLiased with assorted base of customers and reps, addressing requests and inquiries via phone or emailWorked with upper management to complete complex projects on tight budgets within specific timelines

Executive AssistantAll aspects of Administrative support to C-Level Executives Marketing Specialist Assisted in the design and administration of marketing programsCoordination of business and workforce planning, budgeting, and other business management activitiesDeveloped new methods and procedures and coordinated department activities/special projects with personnel in other areas within Marketing and Sales departments, both internally and with clientsCoordinated and supervised off-site corporate marketing seminars/eventsCreated and administered internal weekly news letter distributed to sales force of approximately 65Maintained and administered Corporate website for Business Partner CommunityMaintained customer database for distribution of corporate pricing catalogManaged $1M departmental budgetRegional Support Specialist Promoted customer value of Community Affairs to organizationAssessment of customer value and implementation of activitiesCoaching and mentoring of volunteersPlanned and implemented customer events and civic meetings; coordinated special projectsManaged financial impact of programsAssisted in developing new methods and procedures for departmentPlanned and coordinated yearly Corporate hospitality chalet at the BellSouth ClassicRepresented corporation and Major Accounts Vice President at various Civic events/sponsorshipsAdministered $250,000 budget for charitable/civic contributions