Handle administrative requests and queries from senior managersOrganize and scheduling appointments with admin softwareAnswer and direct phone callsPlan meetings and take detailed minutesWrite and distribute email, correspondence memos, letters, faxes and formsDevelop and maintain a filing systemUpdate and maintain office policies and proceduresOrder office supplies and research new deals and suppliersMaintain contact listsBook travel arrangementsSubmit and reconcile expense reportsProvide general support to visitorsAct as the point of contact for internal and external clientsLiaise with executive and senior administrative assistants to handle requests and queries from senior managersSell exchange programs

Present, promote and sell products using solid arguments to existing and prospective customersPerform cost-benefit and needs analysis of existing customers to meet their needsReach out to customer leads through cold callingExpedite the resolution of customer problems and complaints to maximize satisfactionSupply management with reports on customer needs, problems, interests, competitive activities, and potential for new products and services.Continuously improve through feedback

Check documents for a perfect and complete fileCouriering important files Fulfill the system with updated information

Reconcile processed work by verifying entries and comparing system reports to balancesCharge expenses to accounts and cost centers by analyzing invoice/expense reports; recording entriesPay vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendmentsPay employees by receiving and verifying expense reports and requests for advances; preparing checksMaintain historical records by microfilming and filing documentsProtect organization's value by keeping information confidential