Vaughan Gale Email & Phone Number

Melbourne, Vic, Au

222 Exhibition Street, Melbourne Bourne 3000

Senior Procurement and Compliance Officer•Liaise with senior staff in business units and external agencies to ensure compliance with government and departmental policy and to maintain a high level of awareness of developments in procurement.•Provide Secretariat support to department's Procurement Approval Board, ensuring timely and compliant passage of submissions through the Board.•Update online resources, systems and register to support the various functions of the team.•Assist with the department's Annual Supply Report (ASR) and Victorian Industry Participation Policy (VIPP) reporting obligations.•Assist in the development of recommendations in relation to governance, compliance and other issues relating to procurement. This includes the review and development of policies, procedures and compliance systems.•Review business unit submissions to the PAB for accuracy and compliance with departmental policy•Provide business areas with advice on procurement process.•Assist with high-level projects associated with strategic procurement to ensure the alignment of sourcing activities with policy across the Department.•Collaborate to achieve common business processing and other goals within the Office of the Chief Procurement Officer (OCPO).

1 Macarthur Street, East Melbourne 3002

•Deliver the cash management function for DTF, DPC and related portfolio agencies •Monitor and maintain daily forecasts, including recording and monitoring daily variances and preparing commentary on major variances•Complete daily and monthly reconciliations of cash forecasts, actuals and bank statements•Prepare weekly and monthly cash flow forecasts, and provide related reporting as required, and advise the Treasury function of daily cash flow/requirements•Reconcile whole of government cash management information with the department and bank information on a monthly basis•Support the effective management of the Community Support Fund and its component programs through preparing and responding to correspondence, phone and email inquiries•Assist in the preparation of reports, data, analysis etc as required, for both the Community Support Fund and the cash management function more broadly

1 Macarthur Street, East Melbourne 3002

•Provide quality assurance for data and documentation supporting the State’s claims to the Commonwealth Government for natural disaster support funds.•Analyse documentation relating to the Commonwealth Government’s Determination for Natural Disaster Relief and Recovery Arrangement.•Allocate costs to appropriate categories under the Government’s Determination for Natural Disaster Relief and Recovery Arrangement.

121 Exhibtion Street, Melbourne 3000

• Developed plans and work breakdown structures (MS Projects).• Developed risk management plans.• Developed complex technical specifications and evaluated tenders.• Prepared contracts. • Provided advice on content requests for tender. • Developed KPI's including appropriate measures and targets and a tracking and reporting system.• Collated and analysed data for major procurement programs. Achievements• Successfully procured Security Guard Services in excess of $10million for the State Purchase Contracts (SPC), more specifically the Department of Treasury & Finance Owned Sites (Treasury Reserve and associated sites).• Maintainedthe and continually improved the ‘Consolidated Security Services & Providers Information Database’ which encompassed over 290 Victorian Government sites.• Developed a KPI tracking system.• Provided accurate analysis of security services for over 290 State Government owned or leased sites.

Treasury Reserve And 121 Exhibition Street, Melbourne 3000

• Stakeholder engagement with clients and contractors.• Managed procurement activities for equipment on site.• Chaired meetings to discuss critical issues with contractors.• Managed security related projects and security contracts.• Organised security arrangements for various events including The State Budget Distribution.• Procured services relating to minor and major works from a range of suppliers.• Managed team members to facilitate works and ensure customer satisfaction was never compromised. Achievements• Simplified, streamlined and centralised the security access card application process for 80 Collins St and 121 Exhibition St and developed procedures to support the production of security access cards. This service can now be accessed online through the VPS Hub which is a State Government website and has an automated authorisation system.

Treasury Reserve, East Melbourne 3002

• Managed and assigned Work Orders to contractors.• Approved invoices for payment.• Obtained quotes for works and supply of goods.• Liaised with clients and contractors in regards to works.• Managed services relating to in-house conference centres.• Set-up AV and other equipment for meeting and conference rooms.• Liaised with clients and security contractors in regards to procuring services.• Sourced quotes for ongoing maintenance of equipment on site.• Attended meetings to discuss current state of works with contractors.

Based At Treasury Reserve, East Melbourne 3002

• Managed and coordinated staff and site.• Scanned incoming mail (X-Ray Operator).• Dealt with couriers, incoming/outgoing mail.• Sorted mail.• Informed staff by email or phone when mail had arrived.• Escorted couriers.• Hand delivered Minister’s mail.• Performed Static Guard role.• Inspected premise for security and OH&S issues.• Performed Photo ID duties using Honeywell and Cardax systems.• Performed reception duties (Premier’s building, DTF, DEECD, VCAA).Duties as Staff Delegate:• Updated colleagues on matters that involve them directly and indirectly.• Took part in agreement negotiations, including presenting to delegates, colleagues, managers and clients to outline idea, clauses and calculations, as well as helped create sections/clauses of agreements.• Dealt with colleagues, management and the client to resolve issues on site, from pay issues to breaches of agreement (EBA).

Based At Treasury Reserve, East Melbourne 3002

• Scanned incoming mail (X-Ray Operator).• Dealt with couriers, incoming/outgoing mail.• Sorted mail.• Informed staff by email or phone when mail had arrived.• Escorted couriers.• Hand delivered Minister’s mail.• Performed Static Guard role.• Inspected premise for security and OH&S issues.• Performed Photo ID duties using Honeywell and Cardax systems.• Performed reception duties (Premier’s building, DTF, DEECD, VCAA).Duties as Staff Delegate:• Updated colleagues on matters that involve them directly and indirectly.• Took part in agreement negotiations, including presenting to delegates, colleagues, managers and clients to outline idea, clauses and calculations, as well as helped create sections/clauses of agreements.• Dealt with colleagues, management and the client to resolve issues on site, from pay issues to breaches of agreement (EBA).

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