On-site and remote support to Foundation offices and units in the areas of administration, operations, compliance, and human resources. Assignments for Bangladesh, Nepal, Cambodia, Malaysia, San Francisco, Timor-Leste and Pacific Islands offices, including support to country leadership teams, streamlining procurement and administrative policies, processes and procedures, alignment of HR policies for compliance with labor laws, selection and contracting of preferred vendors, development of subject matter specialists roster, development of employee handbooks/compensation and benefits guides, enhancing salary management systems, developing online systems for digital personnel file management and operations processes, streamlining human resources processes and performance management systems, recruitment and training of human resources staff, and conducting due diligence assessments.

Administration/Operations• Day-to-day operations and expansion from 16 person office to 50+ office (including two office relocations/lease agreements, recruitment of staff and consultants, restructuring of office Finance & Grants Unit)• Develop SharePoint site, and pages for online management of administration documentation and processes• Represent the Foundation in INGO Forum and working groups/events/briefingsHuman Resources• Recruit, build capacity, and line manage Administrative Officer and Human Resources Officer• Develop comprehensive systems for full employment cycle and consultant management, staff salary scales• Negotiate and prepare contracts (100+) for staff, consultants, and service providers• Develop SharePoint pages for digitization and online management of personnel files, and HR documentation and information, and application for leave requestsFinance• For approximately six months in 2017, when the Finance and Grants unit was in transition, took responsibility for the following functions: • Payroll calculation, transfer, and Local Processing for national staff, payment preparation for national and international consultants• Run Cognos reports• Verify letters of grant and contracts, RFPs/EERs and supporting documentation• Respond to HQ and donor queries (DFID, DFAT, SDC, FCO, WB, USAID, DOS, DaNa Facility)• Lead and support due diligence to donors, and internal audit• Contract tax firm for tax compliancePolicies/Procedures/Compliance• Oversee compliance with internal and external policies/procedures, and Myanmar law, including staff training: Child protection, TAF global policies, donor flow-downs in grant agreements and contracts, procurement, timekeeping, tax, inventory/assets• Revision of procurement policy, travel and per diem policy, petty cash procedures, delegation of authority, and employee handbook for enhanced internal control systems and compliance• Develop office safety and security plan, and crisis management plan

• Develop and reformulate reports to meet donor compliance (EC, DFID, LIFT, SIDA, DANIDA) in coordination with project managers, Finance, and M&E units• Build reporting skills of national staff to ensure reporting in line with donor rules and regulations• Develop ToRs and recruit consultants for project evaluation and research• Provide qualitative feedback on organization’s visuals (videos, publications)• Support project design and proposal development

Design and write a project proposal to support safe labour migration of Bangladeshi women both within Bangladesh and abroad.

Supporting the Country Representative in representing the organisation in donor, government, and NGO liaising activities;Supporting the Country Representative with internal and external communication;Designing projects, writing project proposals, and setting budgets(WFP/UNICEF/EuropeAid/DFID/AGRA) in collaboration with colleagues at Sierra Leone, Dhaka, USA and UK offices;Editing project reports;Providing assistance in organising international board meeting;Photography for project and annual reports.

Supporting the Country Representative in representing the organisation in donor, government, and NGO liaising activities;Supporting the Country Representative with internal and external communication;Participating in UNOCHA security briefings;Designing projects, writing project proposals, and setting budgets (USAID/AGRA/FAO/GFATM) incollaboration with colleagues at Liberia, Dhaka, USA and UK offices;Coordinating, facilitating and participating in/of national and international stakeholder visits (consultants, donors);Writing and editing annual reports;Photography for annual reports;Providing assistance in organising international board meeting.

Following up on proposals submitted to donors;Conducting assessments, collecting data and designing programmes;Writing project proposals;Assuring programme implementation according to donor mandates and programme targets and policies;Representing the organisation in security and cluster meetings;Liaising with government officials, UN representatives and donors;Managing and supporting local staff and two international volunteers;Supervising daily operational issues, including coordination with the Finance Officer on financial issues,and Operations Manager on logistics issues;Tracking movement of goods and supplies throughout the country using waybills;Keeping waybill records;Keeping a register of programme assets;Maintaining lease agreements of offices and warehouses;Maintaining personnel files of local staff, including contracts and leave records;Approving monthly payroll;Distributing and keeping record of petty cash;Preparing monthly budgets;Maintaining service schedule for vehicles and motorbikes;Monitoring vehicle logs to track movement and fuel consumption;Approving vehicle repairs and fuel allocations;Assuring continuous electrical and water supply to offices and guest houses;Supervising routine maintenance of the compounds.

Developing project logical framework, M&E system, and protocol;Training and capacity building of local M&E officer;Training and supervising approximately 40 local staff on the collection of age and gender specific project data;Monitoring services provided at static and mobile clinics;Monitoring HIV awareness workshops implemented by Visions in Action and IPs at schools andcommunity centres;Donor reporting;Participating in donor and cluster meetings;Collecting, analysing and disseminating data;Report writing;Conducting needs assessments;Assisting in proposal writing.

Organising and coordinating volunteer orientation;Organising volunteer placements with local organisations and institutions;Liaising between the Tanzanian Government and Visions in Action;Liaising between donors and Visions in Action;Performing grant research.

General secretarial duties (telephone, e-mail, recording and processing of orders).

Facilitating capacity building, strategic planning, watsan and hiv/aids workshops in slum dwelling;Identification, organisation, and supervision of watsan and solar energy projects in slum dwelling incollaboration with local communities and authorities;Writing project proposals;Design website and printed materials.

Temporary contract providing consultation to internal and external customers on company-specific andgeneral software and hardware.

Project planning, coordination and administration;Customer communication (e-mail, phone and customer-specific databases and tools);Budgeting and tracking;Management of internal and external resources (engineers, translators/editors).(Bowne Global Solutions was acquired by Lionbridge Technologies on 1 September 2005)

Translation of documentation, software, and online help systems from English into Dutch using various localization tools (Trados, TagEditor, LocStudio).(Mendez was acquired by Bowne Global Solutions in 2003 and by Lionbridge in 2005)