Vernon Hayes Email & Phone Number

* Maintain Vendor Maintenance Master for 11 ERPs which included 17 business units for U.SA, and Canada.* Validate new vendor information and vendor changes by verifying FEIN, Address and Banking information for U.S.A., Canada, Europe, South America and Asia.* Verified Forms were submitted correctly and have required approvals.* Projects such as reconciled outstanding checks, Letter to vendors to update payment options, * Monthly Compliance requests from Internal Audit.* Assisted Sourcing/Supply Team to purchase services from a centralized company. Example, Cintas Fire and Safety.

Tampa/St. Petersburg, Florida Area

• Review invoices/upload template submitted by A/P associates and forward to accounting for posting.* Complete check run and ACH process from four different entities/bank accounts.• AP payments for multiple business units on different ERP systems.• Provide documentation to the Controller for Funding Request.• Submit new vendor requests, with required documentation, to Supplier Support.• Created Accounts Payable manual for Processing Invoices, Manual Checks and Check run (Oracle)• Main contact for Major Vendors for Marketing, Recruiting and Software/Licensing.• Submitted annual reviews to Controller of A/P staff for their individual performance. • Adhere to deadlines such as Month End Closing and Ledger clearing.• Submit accruals to Accountants.

Tampa/St. Petersburg, Florida Area

• Create and manage CPRs (Capital Project Requests) and purchase orders from inception to completion.• Maintain accurate capital expenditures records; prepare capital expenditure summaries and other reports as required.• Reconcile capital invoice (capital invoice log) and shipment discrepancies, and communicate results on issue resolution.• Responsible for local market vendor additions and changes.• Work with Supply Chain on equipment delivery logistics.• Work the Open PO report.• Assist with monthly accruals and close process, including assisting Construction with determining project status for month end.• Assist with capital budget and forecast preparation and ensure adherence to budget/forecast

Tampa/St. Petersburg, Florida Area

* Audited and coded between 100-200 invoices per day.* Issued virtual credit card payments via Corporate Spending Innovations (CSI) ERP.* Researched monthly outstanding credit card payments issued to vendors.* Reconciled corporate credit cards vendors used for purchases.* Researched invoices that failed integration and manually entered the invoices for monthly billing or payment through customers credit card on file.* Market Priced items for billing.* Assisted with accruals for month end close.

Tampa/St. Petersburg, Florida Area

• Generate sales forecast based off of inventory analysis and provide internal departments with updates regarding status and location of materials as necessary. • Coordinated the flow of containers between ports, depots and repair facilities for the Gulf Region, monitoring exceptions and implementing routing changes as needed.• Determine Specific Product Specifications and customer needs.• Responsible for coordinating pickup and delivery of equipment and product/merchandise.• Received and approved invoices and rote for payment.• Reviewed and approved maintenance and repairs of equipment.• Contacted potential vendors for RFQ’s (Request for quotes).

Tampa/St. Petersburg, Florida Area

* Accountable for the payables of twenty ports and terminals in the United States, Canada and Mexico. Reconciled accounts for Stevedore and Transportation (intermodal, ocean and barge) vendors.• First point of contact for Operations and Logistics regarding disputes and/or outstanding invoices.• Forwarded detailed remittance to vendors paid via Wire.• Vendor Maintenance: Setup New vendors, update existing vendors including new mailing address, change in filing status and inactive or reactivate vendor ids.• Prioritized and completed multiple projects as assigned including aging analysis, reconciliations, distribution of month end reports. • Assisted with Implementation of new software.• Training of new and current employees.

Greater Atlanta Area

 Audit, coded and recorded invoices for Turner Companies (TNT, TBS, Cartoon Network and TMC) for Advertising (radio, television and print). Returned any incorrectly submitted documentation to vendor or requester. Reviewed and processed expense reports, check requests and for Sales Reps, Directors, Vice Presidents, Controllers and various employers. Performed Random audits of associates’ expenses. Created and distributed monthly expense reports to the AP Manager.