1. Manage the CMO, CPO and CSO’s calendars with precision while considering all mandatory meetings, preventing conflicts, and organising meetings that require multiple executives in the same meeting while considering individual needs2. Coordinate travel for Executives and their teams while aware of multiple time zones, including corporate rates, award programs, and utilizing applicable upgrades.3. Coordinate inhouse and offsite meetings complete with arranging meeting rooms, conference calls, making reservations, including agendas, parking passes4. Prepare meeting rooms by connecting video conference calls, placing conference calls, organizing meeting supplies, arranging refreshments, and receiving visitors5. Organize team meetings for multiple Executive’s inclusive of ordering lunches, sending out meeting invites, booking meeting rooms, and preparing meeting materials6. Process invoices for multiple teams while applying internal processes, act as a liaison with vendors, and coordinate with the AR department.7. Submit expense reports from various travel and conferences on behalf of the Executives8. Participate in a variety of meetings, document minutes and actions to manage and forward to participants9. Approve staff vacation, update sick days and holidays in ADP software10.Order supplies from various vendors to stock the Executive kitchen11. Maintain professionalism and tact in a highly demanding and fast paced environment12.Execute daily administrative duties such as scanning documents, couriering packages, managing email, and opening and actioned mail