Vicki Doyle Email and Phone Number

Payroll Process multi-state Bi-weekly and Semi-monthly payrolls. Generate payroll general ledger entries. Electronically submit deposits of Form 941, Form 940, state withholding, 401(k) deductions and contributions, net pay and employee pay deductions. Complete quarterly Form 941, state unemployment and state withholding. Reconcile year-end, prepare Form 940, W-2s, IRS W-3, and all state W3s. Keep current of latest tax and benefit law changes. Implement payroll software upgrades. Reports Produce annual audit reports for worker’s compensation, general liability insurance, and 401(k). Construct monthly benefit and payroll statistics. Maintains Affirmative Action data, including the applicant flow log, and prepares the reports necessary for the completion of the Cooperative’s annual Affirmative Action plan. Accounting Reconcile and review health, life,union,United Way, employee wage garnishment short term and long term disability invoices, and the associated general ledger account balances. Generate transaction journal entries for accounting, reconcile pension plan on a quarterly basis and balance the account at fiscal year- end. Human Resources Support the administration of human resource activities to related to the payroll processing of new hires and terminations, benefits and company. Answer any payroll procedural inquires that may arise. Assists in maintaining the Human Resource Information System and general related reports as needed.

General LedgerResponsible for maintaining bank accounts for 3 companies including transfer of funds when necessary and balancing accounts during the month end process.Figure, enter and post Journal entries for sales journal, checkbook, and general journal during the month end process.Maintain General Journal and print and verify balance sheet and income statement during month end process. PayrollEnter and maintain employee payroll information including tax deductions, benefit deductions, ACH, ect.Process payroll twice a month.Figure and pay payroll taxes on a timely basis.Process W2's and 1099's at year end.Calculate and pay sales commissions on sales orders on a monthly basis.Administration of 401K program.Maintain employee attendance records and keep them current and accurate.Maintain and enroll new employees/members in company benefits program.Figure and make payments to various employee deduction accounts including AFLAC, United Way, child support and garnishments.Accounts PayableReceive and process all invoicesPrint and distribute A/P checks.Office Manager/HR Hire and prepare offer letters and employment agreements for new employees.Keep office functioning and maintained. Includes scheduling maintenance and repair of the building and all of the equipment. Manage Receptionist, Accounting Assistant and Maintenance Contractor.Keep all internal forms and spreadsheets maintained and updated.

Responsible for daily and monthly reporting of various kinds. Including projections versus actual sales, quotes versus actual sales, paperwork accuracy tracking, measuring and tracking QA input and other reports and analysis as the need arises.Implemented, trained and monitored a new interactive Adopt-A-Customer program.Audit sales trackers that then determine monthly commissions amounts to be paid out to sales executives.Assigning sales leads to sales representatives.Tracking paid time off for entire department and reporting balances to managers.Responsible for requesting computer, phone and software access for multiple people within the sales organization as the need arises. Member of help desk team that answers system and product questions from internal employees.Member of a New Sales Employee On Boarding program which makes myself the primary point of contact for the new employee’s first 120 days of employment.Multiple miscellaneous tasks as they arise.

Responsible for the company's payroll function for approximately 1600 employees using ADP payroll system.Ensure that all necessary policies and procedures are adhered to while preparing payroll, as well as the associated management/regulatory reports.Responsible for conducting information verifications and audits.Responsible for answering all payroll related questions and concerns using problem solving and negotiating skills at various levels within the company.Responsible for balancing company bank accounts, moving funds from account to account, moving funds to and from the trust account, and forecasting in order to make sure funds are available to cover daily activity.

Timely auditing and payment of local exchange carrier bills in order to meet critical deadlines.Responsible for finding variances in billed cost versus contract and tariff rates for dispute purposes with a personal result in 2004 of over $1M in savings. This included developing queries and reports to assist in identification of the issue.Communication with external vendors and internal departments to resolve discrepancies that arose.