Vicki Toner Email & Phone Number

Lexington, Ky, Us

• Accounts Payable: Enter payables in QuickBooks software. Track invoice due dates and present the owner with checks for signature or pay bills online.• Accounts Receivable: Enter payments in QuickBooks and deposit funds using a remote deposit machine. Generate aging reports on receivables to track due dates. Maintain list of current customers.• Payroll: Calculate employee hours worked from time sheets. Separate hours into regular/overtime as well as cities/counties worked in. Figure fuel reimbursement for various posts. Enter payroll information into an outside payroll company’s software. Mail checks/vouchers received from the payroll company and enter payroll information into QuickBooks from their reports.• Reconciliation: Perform monthly reconciliation of bank and credit card statements.• Invoicing: Twice monthly, run reports from scheduling software and compile hours worked at each job site. Prepare invoices for each customer and mail or email.• Employee Records: Initiate and maintain folders on each employee. Report new hires to the state of Kentucky and enter eligible employees in life insurance program. Answer requests for employee verification, and complete forms requesting information for workers compensation and unemployment. Maintain list of employee wages and job sites worked.

Customer Service: Assisted customers with orders, accounts receivable questions, etc., by phone, email or in person. Helped customers to determine what elements are needed for their project, provided estimates, entered order and invoiced final project. Coordinated purchases from vendors, tracked order status, checked for quality, and verified invoicing. Maintained customer art files using an alpha-numeric system.Bookkeeping:• Accounts Payable: Entered invoices payable in QuickBooks software. Responsible for tracking invoice aging and making decisions on payment based on available funds. Implemented purchase order system for selected vendors to help ensure accurate billing.• Accounts Receivable: Generated aging reports on receivables to track due dates. Monitored overdue invoices and contact customers regarding payment. • Payroll: Calculated hours worked from time cards and issue paychecks. Filed monthly and quarterly reports and payments for federal, state and local governments. Filed end of year reconciliation reports for local government.• State sales tax: Calculated monthly state sales tax due and filed report with payment.• Reconciliation: Performed monthly reconciliation of bank and credit card statements.Graphic Design: Typeset and designed printed materials using Adobe Indesign, Photoshop and Illustrator software. Created and designed new documents for customer's printing needs as well as replicated existing documents for printing purposes. Types of materials created include business cards, letterhead, envelopes, forms, flyers, brochures, labels, postcards, programs and newsletters from spot color to four color process. Scanned and adjusted photographs and line art for printed materials.

Bachelor Of Arts (B.A.), Public Relations, Advertising, And Applied Communication

Education record

Activities and Societies: Honor Society