Vicki Heinen Email & Phone Number

Waterloo, Il, Us

Greater St. Louis Area

Women & Infants

• Maintain personnel records for Women & Infants unit to ensure Joint Commission Compliance. Following up with staff confirming compliances and licensures are current and documentation is correct.• Monitor all department time entry records. Assist employees with questions and concerns. Review each timecard to ensure compliance with reporting policy and for accuracy. Liaison between the departmental staff and the Payroll Office. • Supports the unit in various administration duties… Show more • Maintain personnel records for Women & Infants unit to ensure Joint Commission Compliance. Following up with staff confirming compliances and licensures are current and documentation is correct.• Monitor all department time entry records. Assist employees with questions and concerns. Review each timecard to ensure compliance with reporting policy and for accuracy. Liaison between the departmental staff and the Payroll Office. • Supports the unit in various administration duties, including facility and general maintenance services, supplies, managing calendars, preparing reports and financial data. Show less

Greater St. Louis Area

• Maintain personnel records for Women & Infants unit to ensure Joint Commission Compliance. Following up with staff confirming compliances and licensures are current and documentation is correct.• Monitor all department time entry records. Assist employees with questions and concerns. Review each timecard to ensure compliance with reporting policy and for accuracy. Liaison between the departmental staff and the Payroll Office. • Supports the unit in various administration duties… Show more • Maintain personnel records for Women & Infants unit to ensure Joint Commission Compliance. Following up with staff confirming compliances and licensures are current and documentation is correct.• Monitor all department time entry records. Assist employees with questions and concerns. Review each timecard to ensure compliance with reporting policy and for accuracy. Liaison between the departmental staff and the Payroll Office. • Supports the unit in various administration duties, including facility and general maintenance services, supplies, managing calendars, preparing reports and financial data. Show less

• Report information for HR Department, including Open Positions, Approval to Post submission, and notification of approvals/denials. Coordinate mass changes in People Soft; pay departmental bills and order supplies; ensure Personnel information is uploaded into DocsVault timely and accurately.• Ensure compliance for all required annual training and testing, following up with appropriate department heads to ensure completeness.• Manage monthly High 5 Award Recognition… Show more • Report information for HR Department, including Open Positions, Approval to Post submission, and notification of approvals/denials. Coordinate mass changes in People Soft; pay departmental bills and order supplies; ensure Personnel information is uploaded into DocsVault timely and accurately.• Ensure compliance for all required annual training and testing, following up with appropriate department heads to ensure completeness.• Manage monthly High 5 Award Recognition Program.Selected Accomplishments:• Educated leaders on best practices when utilizing new H.R.I.S. PeopleSoft system.• Created a Premium Pay Dashboard for leaders to monitor their expenses.• Developed process flow to streamline tuition reimbursement, maintaining IRS compliance. • Created spreadsheet for all employees to estimate amount of Paid Time Off accrued throughout the year.• Conducted an audit of the BJC Learning Account process; created and implemented an automatic process to ensure accuracy and timely reimbursements to employees.• Investigated and corrected PeopleSoft system access issues for managers and employees. Show less

Payroll, H.R.I.S., Benefit, Administrative Support assignments. Organize and update filing systems.Create spreadsheets and reports utilizing Microsoft Excel and Word.

Provided proactive in depth coordination of Union related issues for the North Eastern United States involving over 100 stores and 15 unions. • Ensured wages, dues and fringes were reported accurately and timely.• Investigated, and resolved issues relating to wages, dues and fringes for union associates.• Managed the Budget for Human Resources.

Wide range of responsibilities including managing a $72M budget, complex vacation programs, relocation, as well as managing a multi state mass transit program. • Functioned as office manager.• Managed expense accounts. Controlled expenses. Performed forecasting and month-end closing duties. Wrote journal entries, account analysis and reconciliation. Budgeted HR related expenses for 103 locations.• Determined eligibility and administered Paid Time Off (vacation, holiday, personal… Show more Wide range of responsibilities including managing a $72M budget, complex vacation programs, relocation, as well as managing a multi state mass transit program. • Functioned as office manager.• Managed expense accounts. Controlled expenses. Performed forecasting and month-end closing duties. Wrote journal entries, account analysis and reconciliation. Budgeted HR related expenses for 103 locations.• Determined eligibility and administered Paid Time Off (vacation, holiday, personal days) for over 21,000 associates. Wrote programs, formulas to calculate information for desired results. • Facilitated relocation of over 100 Executives annually for the North Eastern United States. • Managed the Parking and Mass Transit pre-tax program for over 1000 associates.• Administered the Deferred Compensation and Stock Option Incentive plan.• Created an automated system and managed the hourly review process resulting in a systematic upload versus manually inputting annual increases. Show less

• Performed all secretarial functions, assisted with month-end closing, and tracked expenses.• Assisted with store openings, closings and mergers.• Served as back up timekeeper.

Greater St. Louis Area

• Entered buyers’ merchandise orders into the online system. Ensured orders were correctly identified by store location• Built and maintained the scanning system database to ensure appropriate pricing information.