Vicky Aimo Email & Phone Number

Port Moresby, Papua New Guinea

Port Moresby, Papua New Guinea

> Delegating tasks and ensuring that they are completed in accordance with existing policies and procedures.> Greeting visitors and directing them to the appropriate parties.> Handling basic office duties, such as answering and routing phones, responding to emails, data entry, and reporting.> Answering questions and finding information for employees, vendors, clients, and lenders.> Supporting employees by facilitating interdepartmental communications and interactions between internal and external parties.> Ensuring that the office is well-maintained, organized, and secure.> Assisting with special projects, such as process improvements and budget development.> Developing and implementing new policies and processes.> Provide administrative support to senior leaders.Provide support in preparing and maintaining the company documentations.> Prepare travel documents and make the travel arrangements.> Collect and analyze the business data from various departments to prepare reports and presentations for management.> Develop strong working relationships with senior management and administrative personnel for effective and smooth operations.> Coordinate all BB Fleet-POM and Branches.> Manage and Track all BB Fleet- POM and Branches.

Port Moresby

> Maintain daily schedule, appointments and travel arrangements for the CEO; Prepare all documentation, communication and correspondence to meet deadlines;Manage all confidential files and retrieve documents in an efficient manner; Work efficiently within time limits and delivery standards.Customer (Internal & External)> Meet and greet visitors;Provide efficient customer service when attending to clients; Coordinate prompt delivery ofletters/documents to clients, government departments/agencies and others.> Internal Business Process> Arrange and confirm Board of Directors meetings; Schedule appointments for the CEO;Coordinate travel logistics (travel, hotels and ground transportation) for the CEO; Prepare detailed itineraries and provide background information for meetings and trips;> Assist with all meeting logistics including booking conference room and catering requests;> Coordinate Board of Directors and Executive level meeting requirements including the discreet handling of confidential Board documents and information.> Learning & Growth (People)> Initiate people-focused solutions in dealing with clients;> Improve teamwork through communication with MVIL employees. > The Executive Assistant reports to the Chief Executive Officer.

Port Moresby

Manage the daily workflows and diarize appointments for the Executive Managing Director and the Heads of Department.Collation of high quality and timely regular site operations reports Preparation and distribution of forma notifications in a timely and professional manner (eg.Form 40, Form 14 and MRA notices.Timely, responsive and professional admin support to the EMD,Heads of Department and VIPsCoordinate travel bookings and support for EMD, HODs and VIPs Carry out general housekeeping and management office supplies and consumablesMaintain a high level of health and safety awareness and comply with PJV Occupational Health and Safety and Environment Policy.

Port Moresby

> Overseeing Operations Manage Available resources, Managed the Production team> Schedule meetings and appointments for the Management team > Schedule events> Track People and Resources General Admin workHelp execute events> Provide support to accounts/finance with payroll and payments for externals clients> Updating company data bases.

Ground Floor, Petromin Bldg, 2 Mile, Port Moresby

> Providing Administrative support to the Customer service team.> Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text.> Drafting letters and documents; collecting and analyzing information; initiating telecommunications.> Maintains appointment schedule by planning and scheduling meetings, conferences,teleconferences, and travel.> Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.> Maintains customer confidence and protects operations by keeping information confidential.> Prepares reports by collecting and analyzing information.> Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.> Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

Ground Floor, Chm Corporate Park, Corner Of Kawai Drive And Waigani Industrial..

> Provide Administration support to the Engineering Manager; > Procure engineering equipment and maintain Equipment register; > Assist engineering team with client communications and meetings; > Develop and maintain Training Budget and Programme trainings;> Manage and maintain Engineering Manager’s Schedules, appointments and travel arrangements;> Prepare and edit correspondences, communications, presentations, and other documents.> Manage transport logistics for the Engineering Team; Supervise and train lower level staff.Preparing tender documents, evaluating of tenders and facilitation of contracts Assist with Tender Submissions> Documents controllingBusiness Development:> Manage and update all marketing information including CVs, > Capability Statements and Project sheets across all engineering disciplines;> Order and scan daily newspapers for tenders and acquire bid documentation; Develop bid templates in corroboration with Cardno Corporate marketing; Print, bind and issue proposals within specified timeframes> Coordinate weekly BD meeting record, transcribe and distribute meeting minutes of the BD;> Conduct research, collect and analyse date to support business development initiatives;Maintain Project and BID tracker database and ensure project wins are updated online intranet webpages.Quality Assurance:>Implement Cardno QA system;Prepare, coordinate and execute internal and external QA audits;> Ensure information management systems (hardcopy and softcopy) comply with the Cardno QA policy;> Establish and update project information in BTS; Design and maintain project and proposal databases; Co-ordinate project based work.