Vicky Usery Email & Phone Number

St. Louis, Mo, Us

O'Fallon, Mo

Chesterfield, Mo 63005

Provided administrative support for the General Manager, four managers and 34 employees. Performed administrative duties for the General Manager including calendar management, electronic filing, and meeting coordination. Office management duties included lobby maintenance, greeting and signing in visitors, answering 30-line phone system, stocking and maintaining two kitchens, and coordination of cleaning service. Tracked and ordered all office and facility supplies.Responsible for facility maintenance, including copiers, mail machine, and phone system.Set up travel and hotel arrangements and processed expense reports for three managers and four engineers. Maintained the file system for all expense reports. Maintained electronic files and spreadsheets.Maintained purchasing card charges and logged information into Oracle.Entered buyer and sales information into Sales Force.Set up meetings and ordered lunches and catering for business meetings.Coded and maintained spreadsheets for non-PO invoices.Performed daily production updates in Microsoft Access.Maintained time card records and created pivot charts.

St. Louis, Mo

Provided administrative support for a team of five executives.Prepared financial chart presentations using Excel and PowerPoint.Finalized and distributed company press releases and maintained distribution records.Administered travel planning and expense reporting.Assisted with several sections of Annual Report to the Shareholders.Organized and planned meetings and luncheons for executive team. Coordinated meeting space, catering, and communication. Processed and cut Accounts Payable checks for corporate and maintained check logs.Created financial analyses and reports for internal financial presentations. Created spreadsheets and financial analysis reports for executive team.Mastered the applicable screens required to enter contract data into the Oracle ERP system.Reviewed essential contractual information on all customer contracts and modifications.Posted data information accurately and with quick turnaround in a high demand environment.Administrative Assistant (1994 - 2000)Provided administrative support for the VP of Finance and the Finance DepartmentPrepared financial chart presentations using PowerPoint and/or Excel.Worked under strenuous deadlines quickly and accurately.Managed appointment and meeting calendar using Microsoft Outlook scheduling.Coordinated travel arrangements, itineraries, and expense reporting.Handled and processed confidential employee salary and evaluation reports.Maintained and ordered office supplies.Senior Financial Assistant (1984 - 1994)Provided administrative support for the VP of Finance and the Finance DepartmentPrepared financial chart presentations using PowerPoint and/or Excel.Worked under strenuous deadlines quickly and accurately.Managed appointment and meeting calendar using Microsoft Outlook scheduling.Coordinated travel arrangements, itineraries, and expense reporting.Handled and processed confidential employee salary and evaluation reports.Maintained and ordered office supplies.