Victoria Robinson Email & Phone Number

Plano, Texas, United States

• Manage daily operations of finance and personnel office, with additional overseeing and auditing of the operational integrity of service.• Perform multiple general accounting functions. Management and preparation of accounts payable, accounts receivable, general ledgers and purchasing.• Established and maintained operations standards, procedures, and policies of associates; along with onsite human resource function.• Inclusive of processing of bi-weekly payroll of 20+ staff hourly, salary & commissioned.• Maintenance of employee personnel files/records, documentation, incident reports, and performance evaluations.• Daily cash, check, credit card transactions of all point of sale registers; in addition to managing, distributing, and reconciliation of petty cash.• Reconciliation and balancing of monthly financial statements and vendor statements.• Execute preliminary notices, liens, collections, releases and invoicing procedures.• Preparation of year-end tax documents such as 1099's, profit and loss statements, trial balance, balance sheet as well as quarterly filing of sales use tax returns.• Process vendor invoices, payables, manual checks, wire transfers, purchase orders, & banking deposits.• Management of customer database, maintenance of W-9s, re-sale certificates, and liability insurance requirements.• Daily administrative management of inventory, fielding customer inquiries, customer & vendor correspondence, data entry.• Reconcile all shipping and handling charges along with insuring that customer charge-backs were complete. • Responsible for arranging freight for all machinery shipments domestic and international and work with carriers to implement better discounts on freight.• Responsible for ordering warehouse supplies and office supplies for entire company.• Ensure regulatory compliance with local municipalities, state, and federal agencies, osha.

Dallas, Tx

• Develop and maintain the company’s financial policies and procedures • Manage and control cash flow• Transmit all Banking ACH and Wire transactions for Domestic and International Accounts• Process credit card transactions and reconciliation of merchant account• Manage all accounts payable and accounts receivable functions• Coordinate weekly and semimonthly payroll functions for 10+ employees • Prepare monthly, quarterly and yearly financial reports and balance detail sheets • Prepare weekly confidential sales reports for presentation to management.• Process weekly, monthly, quarterly tax reports, year-end W2’s and 1099s. • Complete month-end reconciliation of all bank accounts• Complete all audits and financial compliance reports • Manage vendor and customer accounts, Processing Sales order and Purchase Orders• Preparation and processing of Commercial Shipping documents and file with freight forwarder• Process goods received and invoice customers for shipments• Developing and maintaining employee handbook of policies and procedures • Manage and update employee files, attendance, PTO, health benefits enrollment • Track and renew License and Certifications compliance of international vendors• Office Management, track inventor and order office and janitorial supplies• Track and maintain all building license and inspection compliance • Coordinate and arrange office staff activities , set up and prep for training classes• Prepare monthly newsletters, design email blasts and brochure layout for marketing purposes

Mckinney, Tx

• Manage CEO's personal and professional affairs including multiple businesses, financial processes and calendar planning • Accounting responsibilities including: Accounts Payable & Receivables, Invoicing, Payroll, Processing international and domestic wire transfers • Developed and maintained an alert system for upcoming deadlines on incoming requests • Managed program flow from product development and implementation to maintenance and evaluation • Process all Sales Orders to customers and Purchase Orders to international vendors • Maintain system for open orders, tracking development and shipping schedules to ensure all shipments met confirmed ETDs. • Preparation of International shipping documents, booking overseas shipments with customer freight forwarder

Friendswood, Tx

• Direct supervisor to staff of 25 team members• Total facility management including staffing, training, program development, legal and regulatory compliance• Administrative duties including Staffing and keeping up with employee files, time-cards, evaluations, required certification and continuing education hours required by the state. • Financial and accounting duties including, Process accounts payable & receivables, Payroll, Payroll tax, process deposits and customer account reconciliation• Inventory and expense management and budgeting for supplies and groceries • Team development including assessment, curriculum development, performance management, and promotions• Event Planning: field trips, fundraisers, graduation, etc.• Prepare monthly newslettersand email blasts • Maintained consistent enrollment through marketing and retention strategies • Fostered a culture with staff, students, and parents that delivered an inclusive, stable, nurturing and fun and safe environment

Customer Service, Bookkeeping, AccountingManaging multiple tasks and a staff of over 30 employees