Victoria Mitchell Email & Phone Number

Christchurch, Nz

Christchurch

Provide Programme and Project administrative support to Programme Managers, Programme Directors and project team including:Assist Project Director with financial administration, including forecasting, accruals, journals, asset creation and project closureProvide support to project managers and project teams including meeting organisation, events, travel, project administration and reporting Work in a team environment to identify risks and issues and devise solutionsMaintain good working relationships with internal and external clientsAbility to talk through issuesAction requests in a timely mannerSupport maintenance of Risk/Issues/Change RegistersMaintain documentation including monthly reporting. Liaise with third parties as appropriateAssist with the updating of project schedules Deal with external contractors e.g. telecoms technicians and engineersWork to tight deadlines within project schedule

Monthly project cost monitoring, budgeting and forecasting. Maintaining and reconciling records on budget, accruals, requisition orders and goods received notes. Providing general administrative support to the team in arranging meetings (room bookings, catering and documentation), travel, events, accommodation and diary management. Co-ordinating and planning for the participation of Department staff in activities such as user acceptance testing, workshops and other project activities. Working under own initiative Ability to build good working relationships and work effectively as a team memberUndertaking project tasks including creating and maintaining plans and logs, undertaking research and compiling reports. Contributing to the development of work stream documentation and activities as required.Maintaining all project documentation such as the project plan, risk register, issues log, progress reports and work definition documents.Providing secretariat support as required preparing agendas, taking and drafting minutes and action points and preparing board papers.Web publishing: maintaining and updating documents on Transnet and Localnet websites.Supporting the delivery of training activities by planning and scheduling training events, maintaining records, and preparing reports as required.Experience with MS ProjectKnowledge of finance systems and processing.Ability to work flexibly to tight deadlines

Ensuring invoices are tracked and processed in accordance with Department policies and procedures, and that purchase orders exist for all invoiced expenditure where appropriate.Monitoring compliance with procedures so that non-compliance can be reported. Tracking invoices from receipt to payment. Ensuring invoice coding is correct and VAT is properly captured.Prompt payment analysisReconciling aged creditors listings Coding, batching and inputting.Gaining authorisation prior to payment.Processing staff expensesSupplier liaisonDealing with invoice queries, both internal and externalReconciling supplier statementsProcessing using Sun Systems 4 accounts softwareFrequent use of Excel and Groupwise 6.5 and exposure to Sun Vision.Working in a team environmentIdentify issues relating to invoice processing and seek improvements

Organising staff loans, PC loans and salary advances.Supplier liaisonFrequent use of PeopleSoft, Lotus Notes, Sun and exposure to Nexus.

Exposure to SAP and Narvision

Coordinating all import documentation and exerting sound judgement throughout the import process. Trained to use in house accounts system - CBA.Responsible for processing electronic payment runs for foreign exchange accounts in Sterling, Euros, AUS and USD.Handling all incoming supplier enquiries and resolving any payment issues.Responsible for all monthly reconciliation of the foreign supplier ledger.Maintaining and improving the import database and processes.Organising international freight to adhere with delivery and cancellation dates.Improved regular communication with numerous internal and external contacts.Advising on FX cover contracts, LC documentation and Foreign Accounts.

Facilitated the set up and management of an in house barcode system for the department store.IT administration of changes and additions to in house computer system master files.User support for computer applications.

Working on the University campus assisting staff, students and external computer users with their computer accounts and enquiries.

Investigated international conflict mediation attempts for a database on international conflict resolution as part of the 'Peace Project' initiative.

Worked as part of a team ensuring tourists had the best ski experience possible.Worked towards sales driven targets and marketed all goods and services available through the company.Sole responsibility of French speaking guests

New Zealand Diploma In Business And Project Management (Level 5) -, Business, Achieved With Excellence

Bachelor Of Arts (Hons), Diplomacy And International Relations

Bachelor Of Arts, Political Science And Psychology And French

Education record