Victoria Barboza Email and Phone Number

In my current role, I govern and execute activities, encompassing purchasing, risk management, legal, and contract management functions of organization. I am responsible for implementing standardized purchasing practices, ensuring compliance with competitive purchasing practices, and reducing procurement risks. I facilitate open competition through development and distribution of solicitation packages, while reviewing and crafting Statements/Scope of Work, Specifications, and… Show more In my current role, I govern and execute activities, encompassing purchasing, risk management, legal, and contract management functions of organization. I am responsible for implementing standardized purchasing practices, ensuring compliance with competitive purchasing practices, and reducing procurement risks. I facilitate open competition through development and distribution of solicitation packages, while reviewing and crafting Statements/Scope of Work, Specifications, and Pricing Schedules. Produce, revise, and disseminate Request for Quotes, Request for Bids, Request for Proposal, Request for Qualifications, and Request for Information packages within defined budgetary constraints. Key Contributions• Developed Purchasing Guide and templates, enhancing purchasing efficiency and standardization across departments.• Negotiated agreements, amendments, and change orders by reviewing and drafting for improved contract terms.• Streamlined contract review process by acting as liaison between City attorney and departments, reducing review times.• Advised departments on business decisions to protect City's interests, resulting in risk mitigation and legal compliance.• Introduced online bidding solution and digital contract management solution, expanding vendor reach and fostering competitive bidding environment statewide.• Conceived and updated City agreement templates in collaboration with City Attorney and City Insurance Consultant, ensuring legal and risk management compliance.• Recognized as administrator for purchasing system software, providing training and managing procurement databases.• Generated and submitted reports to senior management, providing insights on procurement performance.• Established guides and templates to support departments in effective and standardized purchasing practices, promoting operational excellence and uniformity. Show less

During this tenure, I analyzed grant guidelines to prioritize key evaluation criteria, improving grant application success rates. Moreover, I coordinated grant application process, ensuring timely submission and compliance with funding requirements. I was accountable for preparing summaries of potential grant opportunities and presenting findings at Grant team meetings.Also, I developed Statements of Work, Specifications, and other contract documents, ensuring clarity and… Show more During this tenure, I analyzed grant guidelines to prioritize key evaluation criteria, improving grant application success rates. Moreover, I coordinated grant application process, ensuring timely submission and compliance with funding requirements. I was accountable for preparing summaries of potential grant opportunities and presenting findings at Grant team meetings.Also, I developed Statements of Work, Specifications, and other contract documents, ensuring clarity and alignment with project objectives. I have managed grant applications, submitted invoices to granting agencies, and balanced grant budgets, ensuring accurate financial reporting and reimbursement. Analyzed requisitions and validated accuracy of POETA funding sources, reducing errors.Key Contributions● Presented grant findings at executive meetings, enhancing organizational visibility and support for grant initiatives.● Orchestrated formal training sessions for contracting officer representatives on contract management and purchasing best practices for optimal competency and compliance.● Approved P-Card purchases and reviewed monthly P-Card packets, ensuring compliance with procurement policies.● Designed and delivered departmental purchasing training, empowering staff to submit requisitions and monitor contracts.● Facilitated kick-off meetings to present grant scope to project leads, aligning project objectives and expectations.● Raised purchasing and contract approval threshold to $250K, empowering faster decision-making.● Led Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and Request for Bids (RFBs) for construction projects and F40s, ensuring compliance with regulatory requirements and securing optimal vendor contracts. Show less

While serving as a Procurement Specialist, I managed, instructed, and reviewed requisitions, ensuring seamless execution of contracts and purchase orders for reduction in procurement cycle times. I have leveraged best value evaluations, samples, and pre-award surveys to inform solicitation awards, driving innovation and value for the organization. Moreover, I performed extensive market research to enhance competition and secure optimal pricing to achieve cost savings on average… Show more While serving as a Procurement Specialist, I managed, instructed, and reviewed requisitions, ensuring seamless execution of contracts and purchase orders for reduction in procurement cycle times. I have leveraged best value evaluations, samples, and pre-award surveys to inform solicitation awards, driving innovation and value for the organization. Moreover, I performed extensive market research to enhance competition and secure optimal pricing to achieve cost savings on average per procurement. I was responsible for directing end-to-end lifecycle contract activities, strengthening supplier relationships, and ensuring service quality and compliance.Key Contributions● Authored tailored agreements, optimizing terms and conditions per specific goods or services.● Rectified discrepancies and invoice issues, while verifying accurate financial reporting and timely payments to vendors.● Instituted procedures to streamline training for new members, reducing onboarding time and improving team efficiency.● Steered outreach initiatives to onboard new suppliers to BuyNet system, promoting fair competition.● Led winning negotiations on prices and contract terms, achieving cost savings and favorable outcomes for organization.● Assessed requisitions and specifications via online systems, optimizing procurement processes and reducing errors.● Assisted suppliers with registration on the County self-service website, improving supplier engagement and participation in procurement opportunities.● Provided advice to requisitioning departments on all procurement and contracting matters, optimizing purchasing decisions.● Analyzed policies and impact on procurement processes, identifying opportunities for process improvement. Show less