Victoria Gallivan Email & Phone Number

Rio Rancho, Nm, Us

Rio Rancho, New Mexico, United States

Administrative professional responsible for oversight of events for high-profile corporate clients, including client and vendor relationship management, communications, meeting and travel coordination, cross-functional team coordination, and budget maintenance.

Tampa, Florida, United States

Responsibilities included serving as Executive Assistant to the President/CEO as a member of the senior management team as well as oversight of various initiatives. Supported President/CEO in all aspects of organizational operations, including community and donor networking, creating and distributing external and internal communications, calendar management, and monitoring of ongoing projects. Worked closely with the Chief Development Officer, Chief Financial Officer, and Board of Directors. Fast-paced work environment requiring proven multitasking and organizational abilities, excellent public relations skills, and strong project management experience.

Responsible for all aspects of corporate meeting planning and incentive travel, including client sales and proposal generation, venue recommendations, supplier negotiations, budget management, staff supervision, and on-site program operation.

Worked closely with government clients to plan, manage, and execute technical conferences and events, including site selection, trade show booth coordination, staff supervision, budget preparation and management, contract negotiation, catering and social function logistics, and attendee registration.Composed, edited, and submitted proposals, press releases, and technical papers. Developed event-specific marketing materials. Built strong customer relationships and achieved high client retention.

Created, organized, and executed community marketing events to promote Cowles Publishing, a large media corporation and owner of the largest Spokane newspaper and NBC broadcasting affiliate.Wrote and distributed press releases and coordinated media coverage of events. Created and developed corporate promotional product online store, including merchandise selection and distribution.